Procurement Manager – Oil & Gas / Energy Projects

ABOUT THE ROLE We are seeking a technically competent Procurement Manager to oversee several purchasing teams supporting an oil and gas / energy project. Most purchase orders have already been placed. A small number of outstanding variation orders remain to be placed upon receipt and approval of the relevant Material Requisitions. The role comprises approximately 20% pre-order activities and 80% post-order activities, with emphasis on supplier management, expediting, logistics coordination, delivery performance and purchase order close-out. POST-ORDER MANAGEMENT – APPROXIMATELY 80% • Manage existing purchase orders from supplier acknowledgement through manufacturing, inspection, shipment, delivery and final close-out. • Monitor supplier progress against contractual milestones and project schedules; identify delivery risks and implement recovery plans. • Lead expediting and follow up on outstanding materials, equipment, vendor documents and delivery commitments. • Coordinate with engineering, quality, inspection, construction and project teams to resolve technical queries, documentation delays and supply issues. • Coordinate suppliers, freight forwarders and site teams to ensure timely delivery to Jurong Port and designated project locations. • Ensure shipping documents, packing lists, material certificates, inspection releases and vendor documentation are complete. • Manage purchase order amendments and variations, assessing impacts on scope, cost and delivery schedules. • Resolve shortages, damaged deliveries, non-conformances, supplier claims and warranty matters with relevant stakeholders. • Coordinate invoice discrepancies and payment milestones with Finance. • Maintain reports on outstanding orders, delivery forecasts, critical materials, variations and supplier performance. PRE-ORDER MANAGEMENT – APPROXIMATELY 20% • Follow up on pending Material Requisitions and confirm specifications, quantities, required delivery dates and approvals. • Manage sourcing and quotation requests for remaining requirements and variation orders. • Coordinate technical evaluations with engineering and conduct commercial evaluations. • Negotiate pricing, delivery schedules, payment terms and commercial conditions. • Prepare and issue approved purchase orders, variation orders and amendments within project procedures and approval limits. TEAM LEADERSHIP • Lead and coordinate several project purchasing teams, allocating workloads, setting priorities and monitoring performance. • Act as the procurement escalation point for suppliers and internal stakeholders. • Ensure compliance with company procurement policies, project requirements and contractual obligations. • Attend project coordination meetings and site visits when required. REQUIREMENTS • Diploma or degree in Engineering, Procurement, Supply Chain Management or a related discipline, with a strong technical background. • 5–10 years of relevant procurement experience in oil and gas, energy, petrochemical or engineering, procurement and construction projects. • Proven experience leading purchasing teams and managing project procurement. • Strong post-order management, purchase order administration, supplier coordination and variation management experience. • Ability to understand technical specifications, engineering drawings, material requirements and vendor documentation. • Logistics and expediting experience is strongly preferred. • Good understanding of commercial terms, delivery obligations, shipping documentation and Incoterms. • Strong negotiation, problem-solving, communication and stakeholder management skills. • Proficiency in procurement or ERP systems and Microsoft Excel. WORK ARRANGEMENTS • Office location: 31 International Business Park, Jurong East, Singapore 609921. • Working hours: 44 hours per week. • Employment term: One-year contract, renewable annually. • Transport provided for work-related visits to Jurong Port when required.