ADMIN ASSISTANT

We are a Franchisee of an established F&B brand seeking a proactive and organised Admin Assistant to support our HR and operations functions in our growing team. Key Responsibilities: • Handle work pass applications, issuance, renewals and cancellations. • Engage with employment agencies for staff hiring when needed. • Register and manage employees’ profiles and timesheets in QUICKHR. • Liaise with government agencies (MOM, IRAS, etc.) as required. • Arrange course registration/renewals for new/existing employees when needed. • Maintain accurate filing of documents (hardcopy and SharePoint). • Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ. • Assist with annual renewals (insurance policies, fire extinguisher calibration, electrical installation licence, SFA licence, pest control and floor trap maintenance). • Coordinate supply replenishment/purchasing for outlets when needed. • Assist with year-end bookkeeping and IRAS submissions when needed. • Respond to phone calls, WhatsApp messages and emails promptly. • Seek approval from Manager/Director on financial & HR matters. • Perform other ad-hoc duties such as arranging repairs/services for outlets. Working Hours: 5.5 Days Work Week > Monday–Friday 9:00 am–6:00 pm (In Office) and Saturday 9:00 am-1:00 pm (WFH) Workplace Location: 9@Tagore, Postal Code 787472 Nearest MRT Station: Lentor MRT (TE5) Bus No: 138 , 167 , 169 , 860 , 980 Requirements: • Strong problem-solving and multitasking skills. • Able to work in a fast-paced environment. • Proficiency in MS Office (Word, Excel, PowerPoint). • Proficiency in English and Chinese language (written and spoken) is required to effectively communicate and liaise with Chinese-speaking internal colleagues, external vendors, and jobseekers who primarily communicate in Chinese. Additional Information / Other Remarks • Please note that work pass/employment visa sponsorship is not available for this position.