Production Admin Assistant

Job Summary You will provide expert administrative support to the Production/Processing Department, assisting engineers, managers, and supervisors with daily production operations and ensuring smooth coordination across teams. Responsibilities • Respond promptly to production inquiries via calls and emails to support team communication • Update and maintain accurate production data and review production records and orders to ensure data integrity • Organize and maintain proper filing and archival of departmental documents for easy retrieval • Issue production drawings to relevant departments to facilitate manufacturing processes • Prepare purchase orders by verifying item specifications and prices to support procurement accuracy • Obtain and evaluate supplier recommendations for substitute items to maintain production continuity • Secure approvals from requisitioning departments to comply with internal controls • Assist in obtaining supplier quotations to support cost-effective purchasing decisions • Handle customer quotation inquiries to support sales and customer service teams • Follow up on ongoing projects to track progress and resolve issues promptly • Coordinate production schedules to align resources and meet deadlines • Enter data accurately into the ERP system and perform filing, photocopying, and scanning tasks to support documentation needs • Manage multiple tasks efficiently in a fast-paced environment to support numerous simultaneous productions