Executive Assistant to VP

Key Responsibilities: • Provide high-level administrative support to the Vice President, including time management, travel coordination, and meeting preparation. • Play a pivotal role in project management related to the development of the new Asia Pacific organization. • Coordinate cross-functional efforts between marketing, service, market intelligence, HR, and finance departments to ensure alignment and smooth communication. • Assist in setting up operational processes, tracking milestones, and ensuring timelines are met. • Prepare reports, presentations, and communication materials on behalf of the Vice President. • Support the Vice President in managing strategic initiatives and business priorities across the region. • Facilitate internal and external communication, acting as a liaison between the Vice President and key stakeholders. • Develop and manage a program that enables employees to participate in medical mission trips and other purpose-driven activities, supporting the company’s “Progress with Purpose” credo. • Manage the VP’s relationships with key opinion leaders (KOLs), maintain an up-to-date register, and ensure regular contact points at conferences or during visits. • Maintain a documented list of internal stakeholders and ensure the Vice President has regular check-ins, particularly on key project topics. • Manage expense reporting and budget tracking for the Vice President and related projects. • Organize events, team off-sites, and leadership meetings, ensuring logistical details are handled smoothly. • Utilize Microsoft tools, including Dynamics CRM and Power BI, to manage data, prepare dashboards, and support decision-making.