Admin cum Project Coordinator

Project Coordinator / Project Admin Key Responsibilities • Coordinate daily project activities between Management, Project Managers, site teams, workers, clients, suppliers and subcontractors. • Prepare and maintain project documents, reports, correspondence, meeting minutes, schedules, quotations, purchase orders and administrative records. • Monitor project schedules, deadlines, work progress, manpower deployment, material deliveries and outstanding matters. • Follow up closely with project and site teams to ensure assigned tasks are completed on schedule. • Arrange project meetings, site appointments, inspections and other project-related activities. • Maintain proper document control and filing for contracts, drawings, submissions, approvals, invoices, delivery orders and other project records. • Prepare and submit required project documents to clients, consultants, main contractors and relevant authorities. • Coordinate purchasing requirements, obtain quotations and follow up with suppliers on orders and deliveries. • Assist with workers' attendance, timesheets, leave, training, passes and manpower documentation. • Track project expenses, invoices, claims, variation orders and payment documentation in coordination with the Accounts team. • Prepare weekly and monthly project progress and administrative reports for Management. • Identify delays, outstanding matters or documentation issues and promptly highlight them to the Project Manager or Management. • Maintain professional communication with customers and respond to project-related enquiries. • Provide general administrative support including correspondence, data entry, filing, telephone enquiries and office coordination. • Perform other project coordination and administrative duties assigned by Management. Requirements • Diploma or equivalent qualification. • Preferably 1–3 years of experience in project coordination, project administration or a similar role. • Proficient in Microsoft Excel, Word, Outlook and PowerPoint . • Strong communication, organisation, documentation and follow-up skills. • Able to multitask, prioritise work and meet deadlines. • Able to coordinate effectively with site personnel, clients, suppliers and subcontractors. • Experience in construction, engineering, M&E, ACMV or project-based operations will be an advantage.