Quantity Surveyor

Operating Context LOOM is a vertically integrated design and build firm operating with in-house designers, carpentry, and subcontractors across commercial fit-outs, F&B, hospitality, and residential renovation. The Quantity Surveyor exists to make LOOM's numbers unimpeachable: every quantity measured, every rate defensible, every quotation priced to win at a margin worth winning, and every dollar owed to LOOM claimed on time and collected in full. The QS is the commercial spine connecting three functions: the designer's drawings and FF&E schedules, the PM's site records and progress, and the client's contract and payments. The full arc: Take-off → Pricing & Quotation → Cost Control & Variations → Claims & Payments → Final Account. Nothing in that chain rests on estimate where measurement is possible, and nothing is claimed or paid without a document behind it. Role Overview The Quantity Surveyor owns measurement, pricing, and commercial documentation across LOOM's project portfolio — from quantity take-offs and BOQ preparation through client quotations, variation pricing, progress claims, contractor bill verification, and final account reconciliation. Beyond individual projects, the role builds and maintains LOOM's commercial intelligence: the company schedule of rates, vendor rate benchmarking, and the cost tracker — the institutional pricing knowledge that lets LOOM quote fast, win on carpentry and trade rates, and protect margin as it scales. Reporting & Operating Rhythm • Reports to the Founder & CEO, with day-to-day coordination across the Design, Project Management, Sourcing, and Finance teams. • Maintains the QS tracker and cost trackers weekly ahead of all-hands: quotations out, claims due, VOs pending approval, payments outstanding — with named owners and dates. • Resolves issues at team level first — identify, discuss, solve — and escalates only with a proposed solution and its cost/margin implication, never just the problem. • Works to hard commercial deadlines: quotation turnaround, claim submission dates, and payment response timelines are met without being chased. 1. Measurement & Take-offs • Produce quantity take-offs from drawings (PDF and CAD) with an auditable measurement trail — quantities that survive a client's or contractor's challenge because the workings are shown. • Prepare Bills of Quantities and detailed schedule breakdowns for D&B quotations and tender submissions, structured by trade and aligned to LOOM's quotation template. • Verify designers' cover sheets, carpentry/joinery lists, and FF&E schedules against drawings before pricing — measurement errors caught at the desk, not on site. • Conduct site measurements where drawings are absent or unreliable, and the final as-built quantity audit with the PM at project close — the measurement basis for both the client final account and contractor payments. 2. Pricing, Quotations & Tenders • Prepare, edit, and issue client quotations — design consultancy and builders' work — itemised, accurate, and formatted on LOOM's standard template with its full contract terms attached, including SOPA provisions. • Price from LOOM's schedule of rates first, market quotes second, judgement last — and record which basis was used on every line. • Obtain and compare supplier and subcontractor quotes per trade; a minimum of competitive cover on significant packages, with the comparison filed. • Support value engineering in client negotiations: costed alternatives with margin impact visible to LOOM internally, so price reductions are traded, never just given. • Turn quotations around at deal speed — pricing is never the reason LOOM loses a project it should have won. 3. Cost Control & Variation Management • Maintain the live cost tracker per project: contract sum, committed costs, projected final cost, and margin — variances flagged the week they emerge, not at final account. • Price variation orders promptly with scope, quantities, and rates documented; no VO is issued to a client unpriced, and no VO work is costed after the fact. • Track VO status from pricing through written client approval to invoicing — approved VOs are revenue; unpriced ones are margin leakage. • Monitor contractor and supplier commitments against the budget allowances they were priced under; overruns are surfaced with the cause named. 4. Claims, Invoicing & Payments • Prepare progress claims with the PM against measured work done and the agreed payment milestones — submitted on schedule, every cycle, with supporting documentation complete. • Issue quotations, invoices, and receipts through LOOM's online platforms, accurately and on time; the paper trail from quotation to receipt is continuous. • Operate within Singapore's Security of Payment Act framework: payment claims and payment responses issued within statutory timelines — LOOM's entitlements are never lost to a missed date. • Verify contractor and supplier bills against measured work, approved rates, and delivery records before payment is recommended — LOOM pays for what was done, at the rate agreed, once. • Coordinate supplier and contractor payment scheduling with Finance, and chase client receivables with the project team — politely, relentlessly, and on the record. • Track retention sums on both sides — client-held and LOOM-held — with release dates flagged in advance. 5. Rates, Vendors & Commercial Intelligence • Build and maintain LOOM's schedule of rates (SOR) by trade — carpentry, MEP, wet trades, finishes — updated from every quote received and every project closed, and treated as confidential company IP. • Maintain the top-vendors-by-trade benchmark: who is competitive, who is reliable, and what the market rate actually is — feeding appointment decisions and rate negotiations. • Benchmark LOOM's in-house rates against external market rates so the pricing edge on carpentry and trades is measured, defended, and renewed. • Feed contractor performance and pricing data…