Admin and AR Executive (Team Lead) / 5.5 days

Role Mission: We are seeking a proactive and detail-oriented Admin and AR Executive (Team Lead) to manage the day-to-day operations of the order fulfillment and accounts receivable processes. This role ensures that tasks are completed accurately, efficiently, and in compliance with company procedures. As a team lead, you will provide guidance, support, and mentorship, while collaborating with cross-functional teams to drive operational excellence. Job Responsibilities: Team Leadership & Process Oversight: • Provide guidance, support, and mentorship to the team, ensuring timely and accurate task completion. • Identify and implement process improvements to enhance efficiency in billing, inventory, and payment workflows. • Assist in training and onboarding new team members to ensure consistency in operations. Order Fulfilment & Billing Management: • Involve in the preparation and processing of invoices and delivery orders, ensuring accuracy and compliance with company policies. • Coordinate with the logistics department to ensure timely and accurate customer order fulfilment. • Verify and reconcile documents, invoices, and stock records for accuracy before submission or filing. Accounts Receivable & Collections: • Ensure timely and accurate recording of payments in the system and assist with reconciling ("knocking off") payments. • Monitor outstanding invoices, follow up on overdue payments, and support collections as needed. • Investigate and resolve billing discrepancies, working closely with internal teams and customers. Inventory & Data Management: • Maintain and monitor inventory levels, ensuring accurate stock recording and tracking in the system. • Perform data entry and record-keeping, ensuring all information is updated and maintained correctly in relevant systems. Reporting & Administrative Support: • Generate and provide reports on invoices, payments, and inventory levels, offering regular updates to management. • Assist with ad hoc tasks and cross-departmental support as required to ensure smooth operational flow. Job Requirements: • Diploma/Degree in Accounting, Business Administration, Finance, or a related field. • 3+ years of experience in accounts receivable, order fulfilment, or administrative operations, with at least 1 year in a supervisory/lead role. • Proficiency in accounting software and ERP systems. • Strong attention to detail, analytical, and problem-solving skills. • Excellent leadership, communication, and team management abilities.