Admin Executive

Key Responsibilities • Provide general administrative and clerical support for daily office operations. • Handle correspondence, phone calls, emails and enquiries from donors, beneficiaries and external parties. • Maintain and update records, databases, filing systems and administrative documents. • Prepare letters, reports, meeting minutes and other administrative documents as required. • Assist in processing donations, issuing receipts and maintaining donor records. • Coordinate appointments, meetings, events and logistics arrangements. • Liaise with internal departments, vendors and external stakeholders to ensure smooth operations. • Assist in procurement, inventory tracking and office supplies management. • Support the preparation of monthly reports and other documentation. • Perform data entry and ensure accuracy of records. • Undertake any other administrative duties assigned by management. Requirements • Diploma or equivalent qualification in Business Administration or a related field. • At least 1–2 years of relevant administrative experience preferred. • Proficient in Microsoft Office applications (Word, Excel, Outlook and PowerPoint). • Good organisational and time management skills. • Strong attention to detail and accuracy. • Good communication and interpersonal skills. • Ability to work independently and as part of a team. • Responsible, proactive and able to handle multiple tasks efficiently. • Experience in charity, healthcare or non-profit organisations will be an advantage. • Bilingual in English and Chinese to communicate with English- and Chinese-speaking stakeholders. Application Documents Interested applicants are required to submit: • Updated Curriculum Vitae (CV) • Educational Certificates • Relevant Professional Certificates (if any) • Expected Salary • Earliest Availability Date