ADMINISTRATION MANAGER

Job Description: The Administration Manager is responsible for managing and coordinating the administrative functions of the construction company and supporting the smooth operation of construction projects and office activities. Key Responsibilities: • Manage daily office administration and general company operations. • Coordinate administrative matters between the office, project sites, workers, subcontractors, suppliers, and management. • Maintain project documents, contracts, quotations, purchase orders, delivery orders, invoices, and other construction-related records. • Prepare reports, correspondence, meeting documents, and management updates. • Monitor employee attendance, leave records, manpower deployment, and staff documentation. • Coordinate work permit, employment pass, training, medical, and other manpower-related administrative matters. • Assist with recruitment, onboarding, and maintaining employee personnel records. • Liaise with clients, suppliers, subcontractors, government authorities, and external service providers when required. • Support procurement activities and follow up on material deliveries, equipment arrangements, and supplier documentation. • Maintain proper filing systems for project, financial, HR, safety, and regulatory documents. • Assist project managers and site teams with administrative coordination and documentation. • Monitor office supplies, company assets, vehicles, insurance, licences, and renewals. • Ensure administrative procedures comply with company policies and relevant Singapore regulatory requirements. • Coordinate meetings, appointments, site visits, and management schedules. • Handle confidential company and employee information appropriately. • Perform other administrative and operational duties assigned by management. Requirements: • Diploma or Degree in Business Administration, Management, Construction Management, or a related field. • Relevant experience in administration, preferably within the construction or engineering industry. • Good knowledge of office administration and construction documentation. • Strong organisational, communication, and coordination skills. • Proficient in Microsoft Office applications. • Able to work independently and coordinate with multiple project teams and stakeholders.