Senior Admin Executive

Job Description & Requirements Responsiblities 1. Website & Listing Management • Update website with new listings, photos, videos, floor plans, and property details. • Ensure all listing information is accurate, complete, and aligned with brand standards. • Manage listing updates on external portals • Upload and maintain agents’ profile pages and marketing materials. 2. Paperwork & Documentation • Prepare all required paperwork for submission, including: Letters, agreements and handover documents • Ensure documents are accurately filled, properly signed, and submitted on time. • Organise and digitise all documentation for easy retrieval. 3. Operational Support • Coordinate appointments, property viewings, and internal schedules. • Assist with collating project information from developers/partners. • Maintain internal tracking sheets for listings, leads, and marketing schedules. • Follow up with solicitors, bankers, and cobroke agents when required. 4. Marketing & Media Coordination • Support the marketing team with: • Uploading videos to TikTok/IG/YouTube/XiaoHongShu writing captions, thumbnails, and basic edits • Tracking performance data and audience engagementAssist with designing simple marketing materials using Canva or templates. 5. General Administrative Duties • Maintain file organisation and company documentation. • Handle calls, WhatsApp enquiries, and route messages to the right agents. • Support day-to-day office operations and ad-hoc tasks. Requirements • Prior experience in real estate admin or marketing support preferred (not compulsory). • Strong command of English; Chinese proficiency is a bonus. • Good organisational skills, time management, and attention to detail. • Comfortable using: Canva WordPress / web CMS Google Drive, Docs, Sheets Basic video upload tools • Able to work in a fast-paced, dynamic environment. • Positive attitude, strong initiative, and willingness to learn. Additional Information • Salary: From $3,000 • Industry: Real Estate • Working Location: 3 days in office, 2 days WFH • Working days & hours: 5 days week, 9.00 AM to 6.00 PM • Job Types: Full-time, Contract, Commission