Personal Assistant to CEO / Office Manager

Armstrong is seeking an experienced and highly resourceful Office Manager & Personal Assistant to CEO. The role combines general office administration with support for CEO priority management, cross-functional project coordination and stakeholder engagement. Working closely with the CEO and other leaders across Armstrong's regional businesses, the incumbent will help translate CEO priorities into well-organised actions, ensure timely follow-through and provide the CEO with clear and relevant information for decision-making. Other than overseeing overall office administration, this role includes supervision of a junior administration executive, support corporate communications and coordinate selected cross-functional initiatives with relevant leaders. We are looking for someone who is a fast learner, highly organised, discreet and comfortable operating with leaders. The successful candidate is not expected to be a subject-matter expert in every business function, but must be able to learn quickly, structure unfamiliar issues and ensure that priorities move from discussion to execution. Responsibilities CEO Priority & Executive Support · Manage and prioritise the CEO's calendar, meetings, engagements and travel arrangements. · Understand the CEO's priorities and ensure time and attention are allocated appropriately. · Prepare meeting agendas, briefing materials, presentations and relevant background information to distribute to attendees. · Manage sensitive information and communications with a high level of confidentiality and discretion. · Coordinate selected CEO-sponsored initiatives across functions and Overseas Business Units. · Maintain action trackers, milestones and agreed deliverables. · Consolidate updates and provide the CEO with concise progress reports. · Coordinate selected cross-functional projects, working with relevant functional leaders and subject-matter experts to organise stakeholders, information and follow-through including highlighting delays, risks or issues requiring CEO attention. Office Management · Coordinate the day-to-day office operations · Supervise and provide guidance to the administration executive for travel booking and general administration · Ensure high standards of responsiveness, accuracy and follow-through. · Identify opportunities to improve office administration processes, information flow and productivity. Digital Productivity & Continuous Improvement · Use appropriate digital and AI-enabled productivity tools to improve meeting preparation, information management, action tracking and CEO Office efficiency. · Identify opportunities to streamline repetitive administrative and coordination processes. · Apply appropriate judgement regarding confidentiality, data security and accuracy when using digital and AI tools. Experience · Minimum 8 years of relevant working experience, preferably in executive support for senior regional leaders, businessoperations, project coordination, corporate affairs or similar roles. · Demonstrated experience coordinating seniorstakeholders and cross-functional initiatives. · Experience supervising or coordinating a small team would be advantageous. · Strong track record of managing multiple prioritiesand following through on agreed actions. · Experience in a regional or multinationalenvironment is preferred. Qualifications · Bachelor’s degree / Diploma in discipline.Equivalentrelevant professional experience will also be considered. Competencies · Executive Judgement& Discretion: Exercise sound judgement in managing priorities, sensitiveinformation and matters requiring CEO attention. · Organisation &Prioritisation: Manage competing demands, changing priorities and multipledeadlines with strong attention to detail. · StakeholderManagement: Build effective working relationships with senior leaders,colleagues and external stakeholders across different functions and cultures. · Communication &Synthesis: Translate complex information into clear, concise and actionablebriefings, presentations and communications. · Business Curiosity& Adaptability: Learn unfamiliar business issues quickly, comfortable to askeffective questions to reduce unnecessary assumptions and work confidentlyacross different functional areas. · Execution &Follow-Through: Maintain momentum on agreed priorities, identify potential delaysand ensure actions progress to completion. · Digital Mindset: Confident in usingproductivity and AI-enabled tools appropriately to improve efficiency whilemaintaining confidentiality, accuracy and data security.