Administrative Assistant

Responsibilities • Raise Purchase Requisitions (PR) through SharePoint and liaise with Procurement for processing and approvals. • Manage procurement-related transactions, billings, and payment processes through SAP and other internal systems. • Coordinate vendor access arrangements, including T-badges and visitor badges. • Handle withholding tax matters and ensure supporting documentation is complete and accurate. • Follow up with vendors after Purchase Order (PO) issuance and coordinate site visits. • Arrange vendor visits based on maintenance schedules and ensure valid POs with sufficient balances are available prior to service execution. • Coordinate PO top-up requests and follow through on approval processes when required. • Collect and process Delivery Orders (DOs), working closely with internal stakeholders to facilitate Goods Receipt (GR) postings. • Investigate and resolve discrepancies relating to Goods Receipts (GR), invoices, quantities, pricing, and vendor billings. • Verify Forms of Acceptance (FOA) and supporting documentation to facilitate invoice processing and payment. • Ensure all procurement, payment, and documentation processes comply with company policies and audit requirements. • Maintain proper filing, scanning, and record management of operational and compliance-related documents. • Coordinate logistics and freight arrangements for overseas sample shipments when required. • Liaise with vendors, procurement, finance, warehouse, and operational teams to ensure smooth administrative and procurement support. • Support ongoing process improvement initiatives and maintain accurate administrative records. • Perform any other administrative duties assigned by the supervisor from time to time. Requirements • Minimum GCE 'O' Level, NITEC, Diploma, or equivalent qualification. • Minimum 1 year of relevant experience in administration, procurement support, purchasing support, accounts payable, or operations administration. • Experience in handling Purchase Requisitions (PR), Purchase Orders (PO), invoice processing, and vendor coordination • Knowledge of SAP and Purchase-to-Pay (P2P) processes • Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook. • Strong attention to detail with the ability to maintain accurate records and documentation. • Good organizational, time management, and multitasking skills. • Effective communication and interpersonal skills with the ability to work with internal and external stakeholders. • Possess a proactive attitude, willingness to learn, and ability to work independently as well as in a team. • Comfortable working in a compliance-driven environment and adhering to audit requirements. • Able to handle confidential information with professionalism and integrity. We regret that only shortlisted candidates will be notified. Brunel International S.E.A. Pte. Ltd. UEN No.: 199603098R EA Licence No.: 16S8067 EA Personnel: Shahidan Yusof (R1658969)