Facilities Manager (Construction Project)

1. Position Purpose The Facilities Manager shall oversee and coordinate all facilities-related aspects of the construction project, acting as the primary representative of the building owner/operator in ensuring that the project is delivered safely, efficiently, to the required quality standards, and in accordance with approved drawings, specifications, statutory requirements, operational needs, budget, and programme. The Facilities Manager shall coordinate closely with the Project Manager, consultants, main contractor, subcontractors, specialist contractors, authorities, suppliers, and end users throughout the construction, testing, commissioning, and handover stages. 2. Key Areas of Responsibility A. Project Planning and Coordination • Review the project scope, drawings, specifications, schedules, method statements, and construction programme. • Participate in project planning, coordination, and progress meetings. • Coordinate facilities and operational requirements with the project team. • Identify potential clashes, operational constraints, access requirements, and facility-related risks before construction activities commence. • Monitor construction progress against the approved programme and highlight delays or potential delays. • Coordinate interfaces between architectural, structural, M&E, ELV, security, fire protection, IT, landscaping, and other specialist systems. • Ensure that construction activities are properly coordinated with existing building operations where the project is carried out within an occupied facility. B. Contractor and Consultant Coordination • Coordinate with the main contractor, subcontractors, consultants, suppliers, and specialist vendors. • Monitor contractors' compliance with approved drawings, specifications, method statements, and contractual requirements. • Attend site inspections and coordination meetings. • Review and provide comments on relevant technical submissions, shop drawings, material samples, equipment selections, and proposed alternatives. • Follow up on outstanding technical issues, RFIs, site instructions, and design clarifications. • Escalate significant technical, programme, cost, safety, or operational issues to the Project Manager/Owner. C. Quality Control and Workmanship • Monitor the quality of construction works and installed systems. • Conduct or participate in inspections of completed works. • Identify defective, incomplete, or non-compliant works and ensure that corrective actions are taken. • Monitor installation of equipment and systems to ensure accessibility for future operation and maintenance. • Ensure that materials and equipment installed are consistent with approved specifications and submissions. • Participate in snagging and defect inspections. • Maintain records of outstanding defects and monitor their closure. D. Facilities and Operational Requirements • Ensure the completed facility is practical, maintainable, safe, and suitable for its intended operation. • Represent the facilities/operations team during design and construction discussions. • Review designs from an operations and maintenance perspective. • Ensure adequate access for maintenance, inspection, replacement, and servicing of equipment. • Verify that plant rooms, service areas, equipment rooms, access routes, risers, ceiling spaces, and maintenance areas are properly designed and accessible. • Ensure that operational requirements are incorporated before works are completed. • Coordinate shutdowns, isolations, temporary services, access restrictions, and other works that may affect building operations. E. Health, Safety and Environmental Requirements • Coordinate with the project team to ensure construction activities do not compromise the safety of occupants, staff, contractors, visitors, or the public. • Monitor compliance with site safety requirements and applicable regulations. • Ensure appropriate controls are implemented for high-risk activities affecting existing facilities. • Coordinate work permits, access controls, isolation procedures, and emergency arrangements where applicable. • Monitor housekeeping, waste management, dust/noise control, and environmental considerations. • Immediately escalate significant safety or environmental concerns to the appropriate project and management personnel. F. Building Services, M&E and Specialist Systems • Oversee the facilities-related aspects of mechanical, electrical, plumbing, fire protection, lift, HVAC, BMS, security, CCTV, access control, telecommunications, and other building systems. • Review system designs and installations from an operational and maintenance perspective. • Participate in testing and commissioning activities. • Verify that equipment and systems perform in accordance with approved requirements. • Coordinate integrated systems testing where required. • Ensure controls, alarms, monitoring points, interfaces, and BMS integration are properly configured and tested. • Ensure equipment labels, identification, access, and isolation points are properly provided. G. Statutory and Regulatory Compliance • Coordinate with consultants and contractors to ensure that applicable statutory and regulatory requirements are addressed. • Monitor the submission and approval of relevant permits, certificates, inspections, and authority requirements. • Participate in statutory inspections and testing where required. • Ensure that required compliance documentation is obtained before handover and occupation. • Maintain awareness of applicable building, fire safety, workplace safety, environmental, and other regulatory requirements. H. Cost and Change Management • Monitor facilities-related project costs and identify potential cost implications. • Review proposed variations, substitutions, and changes from an operational and facilities perspective. • Assess the impact of proposed changes on lifecycle cost, maintenance, reliability, energy consumption,…