Accounts & Admin Assistant

We are looking for a meticulous and responsible Accounts & Admin Assistant to manage the company’s day-to-day accounting functions and provide administrative support The successful candidate must have prior accounting experience in the construction industry, be able to maintain a full set of accounts, prepare GST returns and work independently with minimal supervision. Key Responsibilities * Maintain a full set of accounts, including accounts payable, accounts receivable and general ledger entries. * Review transactions and assign receipts, expenses and payments to the correct chart of accounts. * Perform monthly bank reconciliations and investigate any discrepancies. * Prepare and submit GST returns and GST claims accurately and on time. * Maintain proper supporting documents for GST reporting and audit purposes. * Maintain the company’s fixed asset register for machinery, equipment and other assets. * Assess whether purchases of machinery and equipment should be capitalised as fixed assets or recorded as expenses, in accordance with the company’s accounting policies and applicable accounting standards. * Calculate and record depreciation for machinery, equipment and other fixed assets. * Record the acquisition, transfer, disposal and write-off of fixed assets accurately. * Ensure that fixed asset records agree with the company’s general ledger. * Prepare and issue customer invoices, quotations and other supporting documents. * Prepare progress payment claims and compile the necessary supporting documents for submission. * Create bank payment transactions for management’s review and approval. * Monitor outstanding receivables and follow up on payment status when required. * Maintain proper filing and accurate records of invoices, receipts, payment vouchers, bank documents and other accounting records. * Compile and prepare employee timesheets. * Prepare employee payslips and maintain the related payroll records. * Assist with completing tender forms, schedules and other tender submission documents. * Provide general administrative support to the company. * Carry out any other ad hoc accounting and administrative duties assigned by management. Mandatory Requirements * Must possess at least a Diploma in Accountancy, Accounting or a related discipline. * Must have prior accounting and administrative experience in the construction industry. * Must have practical experience maintaining a full set of accounts. * Must have experience preparing GST returns and claims. * Must understand fixed asset accounting and be able to determine whether machinery and equipment purchases should be capitalised as assets or recorded as expenses. * Must be able to calculate depreciation and maintain an accurate fixed asset register. * Good understanding of bookkeeping principles, chart of accounts and bank reconciliation. * Proficient in Microsoft Excel, Microsoft Word and general office applications. * Highly meticulous, organised and attentive to detail. * Able to prioritise tasks and meet accounting, payment claim and tender submission deadlines. * Responsible, dependable and able to maintain confidentiality. * Able to work independently with minimal supervision. Local employees are welcome to apply, company currently do not have foreign worker quota for this job opening.