Administrative & Production Executive

• Job Description • Provide daily administrative and operational support to management and production teams. • Prepare and maintain purchase orders, sales orders, quotations, delivery orders, invoices and production documents. • Assist in planning and updating production schedules, work orders and job priorities. • Monitor work-in-progress (WIP) and follow up on production status to meet customer delivery dates. • Coordinate with Production, Purchasing, Store, QA/QC, Sales and Logistics on materials, job status and delivery requirements. • Check and monitor availability of raw materials, components and consumables required for production. • Follow up on material shortages, subcontracting work and outstanding supplier deliveries. • Maintain accurate production records, job sheets, inventory records and documentation. • Assist in arranging deliveries, collections and other logistics requirements. • Liaise with customers and suppliers on order status, delivery schedules and general administrative matters. • Highlight potential production delays, material shortages or delivery issues to management promptly. • Assist with manpower attendance, leave records, filing and other general office administration when required. • Ensure documents and records are properly maintained for quality, audit and traceability purposes. • Perform other administrative and production coordination duties assigned by management. • Job Requirements • Minimum N/O-Level, Nitec, Diploma or equivalent qualification. • Relevant experience in administration, production planning, manufacturing operations or production coordination is preferred. • Proficient in Microsoft Excel, Word and general computer applications. • Able to understand and follow production schedules, work orders and delivery requirements. • Good coordination and communication skills with internal departments, customers and suppliers. • Strong organisational skills with good attention to detail and accuracy. • Able to multitask, prioritise work and meet deadlines. • Able to work independently with minimal supervision and as part of a team. • Responsible, proactive and willing to follow up closely on outstanding matters. • Able to work effectively in a fast-paced manufacturing environment.