ADMINISTRATIVE ASSISTANT

Roles & Responsibilities : Provide administrative and clerical support, ensuring smooth day-to-day operations. Here are the key roles and responsibilities : Administrative Duties • Answer and direct phone calls professionally. • Greet visitors and attend to general enquiries. • Receive, sort, and distribute incoming mail and courier deliveries. • Prepare outgoing mail and courier arrangements. • Maintain office filing systems (physical and electronic). • Scan, photocopy, print, and archive documents. Data Entry & Record Keeping • Enter and update information accurately in company databases. • Maintain employee records. • Ensure confidentiality of company information. Document Preparation • Draft letters, emails, and internal memos. • Prepare meeting agendas and take minutes when required. • Assist in preparing presentations and reports. Office Coordination • Order and maintain office supplies and stationery. • Monitor office equipment and arrange servicing or repairs. • Schedule meeting rooms and appointments. • Coordinate travel arrangements and accommodation when required. Finance Support • Prepare expense claims. • Assist with petty cash management. Human Resource Support • Maintain employee attendance and leave records. • Prepare onboarding documents for new employees. • Assist in filing work pass and personnel documents. • Support recruitment scheduling and interview coordination. Customer & Vendor Support • Respond to customer enquiries via phone and email. • Liaise with suppliers and service providers. • Maintain good relationships with clients and vendors. Compliance & Office Maintenance • Ensure office documents comply with company procedures. • Maintain document control and version records. • Keep the office clean, organized, and well-stocked. • Support company audits by preparing required documentation. IT & System Support • Maintain digital records and shared folders. Other Duties • Support managers and departments with administrative tasks. • Assist in organizing company events and meetings. Key Skills • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint). • Good written and verbal communication skills. • Strong organizational and time management skills. • Attention to detail and accuracy. • Ability to multitask and prioritize work. • Basic knowledge of office equipment and administrative procedures. • Team player with a positive attitude. Working Days • Monday to Friday