HR & Admin Executive

Company Overview Mencast Marine began in 1981 as a stern gear manufacturer and now offers refurbishment, ship inspection, repair & maintenance, engineering, fabrication, and project management services for inshore and offshore marine sectors. Job Summary You will manage and execute HR functions including payroll processing, recruitment, work pass administration, employee onboarding/offboarding, policy review, and employee engagement to support organizational goals and compliance. Responsibilities • Implement HR programmes and activities to support organizational objectives • Process payroll accurately in the HR system, ensuring compliance with MOM guidelines and internal policies • Submit tax clearance and IR8A forms timely and accurately • Collaborate with HR & Admin Manager to review and update HR policies and processes aligned with company goals • Manage recruitment activities including posting job advertisements, screening resumes, coordinating interviews, and selecting candidates • Administer work pass applications, renewals, and cancellations to ensure legal compliance • Coordinate onboarding for new hires and offboarding for resigning employees • Prepare employment-related letters such as Letters of Appointment and Confirmation letters • Maintain and update employee personal files and HR system records accurately • Monitor and prepare appraisal forms for confirmation, work pass expiration, and contract renewals • Administer employee leave benefits and medical reimbursement processes • Facilitate grant applications by coordinating, verifying, and submitting documents to relevant government agencies across the group • Plan and execute employee engagement and Corporate Social Responsibility (CSR) events collaboratively • Prepare HR and Sustainability reports for management review • Perform other ad hoc duties as assigned Preferred competencies and qualifications • Knowledge of HRIS systems, specifically Timesoft, is an advantage • Proficiency in MS Office applications, especially Excel for reporting purposes • Experience in mediation and conflict resolution processes • Strong analytical and problem-solving skills • Excellent interpersonal and adaptability skills • Meticulous attention to detail • Demonstrated honesty, ethics, and dependability