PROJECT COORDINATOR

KeyResponsibilities • Coordinate and support the planning, execution and completion of projects from commencement to handover. • Liaise with clients, consultants, contractors, suppliers and internal teams to ensure smooth project coordination and communication. • Prepare and maintain project schedules, work plans, progress reports, meeting minutes and other project documentation. • Monitor project progress, deliverables and timelines, and follow up with relevant parties on outstanding matters. • Coordinate site activities, meetings, inspections and project-related arrangements where required. • Assist the Project Manager in tracking project costs, materials, manpower and resources to ensure projects are delivered efficiently. • Review project requirements, drawings, specifications and other relevant documents, and highlight discrepancies or potential issues. • Follow up on material orders, deliveries and site requirements to minimise delays to project activities. • Coordinate with subcontractors and suppliers on work schedules, quotations, deliveries and site matters. • Assist in preparing quotations, purchase orders, variation orders, progress claims and other project-related documents. • Maintain accurate records of project correspondence, approvals, submissions, reports and other documentation. • Identify potential project delays, coordination issues or risks and escalate them to the Project Manager in a timely manner. • Ensure project activities are carried out in accordance with company procedures, client requirements and applicable safety and quality standards. • Provide administrative and coordination support to the project team as required. Requirements • Relevant experience in events, exhibitions, festive decorations, interior fit-out or project coordination is preferred, although candidates with strong learning altitude are welcome to apply. • Excellent organizational, communication and interpersonal skills. • Resourceful, proactive and able to work independently under pressure. • Strong attention to detail with excellent problem-solving abilities. • Customer-focused with a positive and professional attitude. • Able to work flexible hours, including weekends, public holidays and night shifts when required. • Possess a Class 3 driving licence (advantageous). We AreLooking For Someone Who Is • Passionate about creating memorable events and experiences. • Highly motivated and eager to learn. • Calm and organized under tight deadlines. • Responsible, dependable and committed to delivering quality work. • A strong team player with excellent coordination skills. • Willing to take ownership and continuously improve.