HR & Admin Officer

1. HumanResources Administration • Support the end-to-end recruitment process, including job postings, candidate screening, interview scheduling and candidate coordination. • Prepare employment-related documentation, onboarding materials and employee records. • Coordinate new employee onboarding and offboarding, ensuring required documentation and administrative processes are completed. • Maintain accurate employee files, leave records, training records and HR documentation. • Assist in coordinating employee training and development, including course sourcing, registration and record maintenance. • Support employee engagement and wellness activities, including festive celebrations, health initiatives and company events. • Prepare HR communications, including internal announcements, festive greetings and public holiday notices. • Assist with Tripartite Standards, HR grants, surveys, audits and other HR compliance requirements. • Provide general HR administrative support and respond to routine employee enquiries. 2.Administration & Office Management • Support daily office administration and ensure a clean, safe and well-organised workplace. • Monitor office supplies, pantry items and other administrative inventory and arrange replenishment when required. • Coordinate with vendors and service providers for cleaning, printing, courier, maintenance and other office services. • Assist with procurement activities in accordance with the Company's purchasing and approval procedures. • Coordinate facility maintenance matters and follow up with building management and contractors where necessary. • Maintain First Aid supplies and support workplace safety activities, fire drills and relevant training arrangements. • Maintain administrative records, contracts, quotations and vendor documentation. • Support cost-control initiatives by obtaining quotations, comparing vendors and monitoring administrative expenses. 3.Business Process & Documentation • Assist the Head of HR & Admin in reviewing and documenting internal business processes and workflows. • Prepare and update SOPs, process flows, forms, templates, policies and departmental documentation. • Coordinate with different departments to gather information and ensure business processes are properly documented. • Monitor outstanding action items and follow up with relevant departments on agreed process improvements. • Identify administrative inefficiencies or repetitive processes and highlight opportunities for improvement. • Maintain proper version control and filing of business process documents. 4.Marketing & Corporate Communications • Support the execution of the Company's social media and digital marketing activities, including LinkedIn and other approved platforms. • Assist in preparing social media posts, corporate announcements and other marketing content. • Maintain and update the marketing content calendar and coordinate materials required for scheduled posts. • Track basic social media performance, including followers, impressions and engagement, and prepare periodic reports. • Assist in maintaining consistent corporate branding across presentations, banners, corporate gifts, email signatures and marketing materials. • Coordinate with vendors for printing, design and production of marketing collateral. • Support corporate events, client engagement activities and industry events. • Assist in preparing corporate presentations, sustainability materials and other communication collateral.