admin asst

Company Overview / Employee Value Proposition Polytroniks support air cooled water cooled industrial chiller from front to back. Polytroniks provide complete portable glycol chiller solutions to match your needs, backed by experienced refrigeration engineers to ascertain temperature accuracy with traceability, and we're your prefer choice for cryogenics, air chiller & water chiller specialist. We don't just do cooling here, we expand to system install, commission, repair and maintenance. Polytroniks believed in building up with our asset of staff to grow and to expand beyond Ten years ago, we began as a small company that only repair chillers. Today, we still repair chillers — as well as sales, install, commission, customize, retrofit, manufacture, r&d and more. That "more" is providing the best-in-class customer service, customer experience, and company culture. We aim to inspire the industries by showing it is possible to simultaneously deliver seamless solution to customer, employee, vendor, shareholder, and the community in a long-term sustainable way. At Polytroniks, our purpose is simple: make it happen... Please note that we do not entertain resumes sent directly to our HR email. All applications must be submitted through the official MyCareersFuture platform for consideration. We appreciate your understanding and cooperation. Job Summary Provide comprehensive administrative and operational support to enhance office efficiency, sales processes, service team coordination, and IT updates, contributing to seamless business operations and customer engagement. Responsibilities • Perform accurate data analysis, data entry, and sales follow-up to support informed decision-making and sales growth • Manage accounts payable (AP) and accounts receivable (AR) processes to ensure timely financial transactions and record accuracy • Coordinate and facilitate conference calls to enable effective communication among internal teams and external stakeholders • Organize and support customer and supplier visits to enhance relationship management and service delivery • Maintain and update service administration records and filing systems to ensure accessibility and compliance • Assist the service team with general administrative tasks to improve operational workflow and service responsiveness • Support IT and website refinement and updates to maintain current and functional digital platforms • Work extended hours as needed to meet business demands and project deadlines • Support office administration and accounting functions to sustain smooth daily operations