Receptionist cum Secretary

Key Responsibilities Receptionist • Serve as the first point of contact for all visitors, clients, and employees, delivering professional and courteous front desk services. • Manage incoming telephone calls by answering, screening, forwarding, and taking messages promptly and accurately. • Coordinate incoming and outgoing mail, courier services, and deliveries. • Administer company vehicle scheduling, allocation, and usage records. • Arrange and coordinate internal and external meetings, including scheduling and venue bookings. • Procure office supplies, equipment, and services in compliance with company policies and procedures. • Process employee reimbursement claims (e.g., travel, medical, and other business-related expenses) accurately and within established timelines. • Provide general administrative support, including filing, document preparation, photocopying, data entry, and record maintenance. • Perform other administrative, general affairs, or ad hoc duties as assigned. Secretary • Manage the Executive's calendar by scheduling appointments, meetings, conference calls, and coordinating travel arrangements. • Maintain records, prepare reports, process expense claims, and handle confidential information with the highest level of discretion. • Plan and coordinate travel itineraries, logistics, accommodation, transportation, and hospitality arrangements for visiting guests and business partners. • Provide comprehensive administrative support to the Executive and undertake additional responsibilities as assigned. Requirements • Diploma in Business Administration or a related discipline is preferred. • Minimum of two (2) years of relevant working experience. Fresh graduates with strong internship experience are encouraged to apply. • Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint. • Well-organized, proactive, and capable of managing multiple tasks and competing priorities effectively. • Strong interpersonal, written, and verbal communication skills in both English and Chinese. • Demonstrates professionalism, attention to detail, and the ability to maintain confidentiality.