Admin Executive

Licensing & Regulatory Administration - Manage applications and renewals of business licenses and permits for outlets and warehouses, including business licenses, food licenses, signboard licenses, FOSIM certificates, and KPDN Controlled Goods Permits (Permit Barangan Terkawal) including cold room license for warehouse. - Apply for water meter installation for new outlets. - Liaise with relevant authorities and government agencies on licensing and compliance matters. Vehicle & Transport Administration - Maintain accurate records of company vehicles, including servicing, repairs and maintenance. - Assist in the administration of petrol cards for company vehicles as and when required. - Monitor traffic summons and inform respective users and follow up on payments. - Manage bookings and usage records of company vehicles. Mobile Phone Administration - Manage company mobile phone services, including new line registrations, SIM card replacements, and line terminations for eligible employees. - Maintain accurate records of company mobile lines and subscriptions. - Coordinate with GPMO to obtain monthly invoices/bills for users' payment processing and claim purposes. Office Administration & Facilities Management - Monitor and ensure adequate stock levels of office supplies, refreshments, water dispensers, photocopier toner, and other office necessities. - Oversee office cleaning operations, including scheduling, service coordination, and verification of monthly reports for payment processing. - Maintain records of office assets, office keys, and vehicle spare keys. - Coordinate maintenance, repair, and servicing of office facilities and equipment. - Assist in the maintenance of office access device and coordinate repairs when required. - Liaise with relevant councils and service providers on waste collection, sanitation, parking, pest control, and other facility-related matters. Security, Cleaner & Pest Control - Coordinate with security service providers to ensure smooth security operations. - Conduct monthly briefings with cleaner and verify working and cleaning schedules. - Monitor security personnel and cleaner attendance and maintain related records. - Ensure pest control disinfection services are scheduled and perform timely for main office. Other Administrative Support - Assist in arranging travel and accommodation bookings as required. - Coordinate office decorations and setup for festive celebrations and special occasions. - Provide general administrative support and perform other duties as assigned by Management from time to time. - Review and verify invoices and ensure payments are made in a timely manner. Requirements: - Bachelor's Degree in Business Administration or related field. - Fresh graduates are encouraged to apply; relevant working experience is an added advantage. - Good command of English and Bahasa Malaysia, both written and spoken. - Proficient in Microsoft Office applications, particularly Word and Excel. - Resourceful, well-organized, and proactive. - Strong interpersonal and communication skills. - Experience in business licensing and dealing with government authorities is an added advantage. - Willing to work extended hours when required. - Successful candidate will be based at the Kota Kinabalu Main Office. Job details • Education: Bachelor's or Equivalent • Contract: Permanent • Working hours: Normal Hour • Openings: 1 • Sector: Food and beverage service activities • Closes: 2026-11-06 About QSR STORES SDN. BHD. (KFC MALAYSIA) (More than 250 employees) Owns and operates a chain of restaurants. The Company specializes in serving fried chicken.