Admin Assistant

We're looking for a proactive, detail-oriented Admin Assistant to support our daily office operations and foreign worker management. This role suits someone organized, dependable, and comfortable juggling administrative, compliance, and facilities duties. Key Responsibilities Office Administration • Supervise day-to-day office administration and maintain a proper filing system • Handle incoming calls and general front-desk support • Ensure the office is well-stocked with supplies and all equipment is functioning and properly maintained • Arrange, purchase, and control inventory for stationery, pantry items, name cards, first aid supplies, etc. • Prepare workstations and essentials for new joiners (phone extension, corporate attire, etc.) • Maintain cleanliness and tidiness of the office building and facilities • Monitor servicing of office equipment and coordinate cleaning services • Record and control keys to doors and furniture within the building • Monitor tenancy agreement expiry and renewal • Arrange flight and accommodation bookings for staff as needed • Manage and monitor outsourced security and cleaning vendors (attendance & performance) Foreign Worker Management • Handle all matters related to foreign workers, including immigration, FOMEMA, medical checks, embassy liaison, and new worker arrivals • Manage accommodation, compensation & benefits, and permit/passport renewals, ensuring timely processing • Maintain and regularly update the master database and personal files of foreign workers • Arrange air ticket purchases for foreign worker repatriation • Oversee hostel management for workers Other • Perform ad-hoc duties as assigned Requirements • SPM/STPM or Diploma in Business Administration or a related field • 1–2 years of relevant working experience preferred; fresh graduates are welcome to apply • Proactive, trustworthy team player with a positive, hardworking attitude • Computer literate; familiarity with Microsoft Office and AutoCount accounting software is an advantage Job details • Salary: RM 2,500 a month (negotiable) • Education: Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5 • Contract: Permanent • Working hours: Normal Hour • Openings: 1 • Sector: Manufacture of machinery and equipment etc., Manufacture of fabricated metal products, except machinery and equipment • Closes: 2026-11-06 About Inox Engineering Sdn Bhd (50-250 employees) INOX Engineering is an established provider of engineering and custom manufacturing products and services, specializing in Industrial Engineering Fabrication, Conveyors, Process Piping and Mechanical Installation. INOX Engineering's business serves several industries mainly Food and Beverage, Pharmaceutical and Contract Manufacturing Industries. With comprehensive and effective manufacturing of plant equipment, we have consistent delivery of successful projects. We are located in Kota Kemuning, Shah Alam, Selangor, within the Central Malaysia Industrial zone. In line with our growth and expansion, we are inviting resourceful and qualified candidates who are looking for long term career advancement and are committed to a growing environment to join and be part of our Team.