Procurement & Administration Executive (Academy & Training)

1. Administration Management - Manage and coordinate daily administrative operations to ensure smooth execution of Training Academy activities. - Manage documentation, records, and filing systems to ensure proper document control, accessibility, accuracy, and audit readiness. - Coordinate training programme administration, including preparation of training materials, documentation, schedules, and operational requirements. - Maintain departmental processes, workflows, and records in accordance with organisational requirements and ISO Quality Management System standards. - Support the preparation of departmental reports, tracking records, and performance updates for management review. - Coordinate communication and administrative arrangements with trainers, consultants, auditors, vendors, and internal departments. - Support quality improvement initiatives by identifying operational gaps and recommending practical solutions. - Ensure proper maintenance of Training Academy records, including training, consultation, audit, and compliance-related documentation. 2. Consultation Management - Manage consultation requests from operators, management teams, and education stakeholders. - Gather consultation requirements, identify key areas of support, and coordinate suitable consultants based on the needs identified. - Manage consultation arrangements, including scheduling, communication, meeting preparation, and required documentation. - Support consultation sessions by coordinating session flow, stakeholder communication, and documentation of key discussion points. - Maintain consultation records, reports, feedback, and follow-up actions for monitoring and future reference. - Prepare consultation summaries and reports to support service evaluation and continuous improvement. - Ensure consultation activities are conducted professionally and aligned with Training Academy guidelines. Audit Management - Coordinate academic audit activities to ensure compliance with TLCP standards, quality requirements, and established audit procedures. - Manage audit planning, including auditor assignment, audit schedules, documentation preparation, and stakeholder communication. - Coordinate auditor training, briefing sessions, and preparation of audit-related resources. - Monitor audit progress, submission of audit results, corrective actions, and required follow-up activities. - Maintain audit records, reports, and documentation for quality monitoring, compliance reviews, and management reporting. - Support audit system administration and data management to ensure accurate tracking and reporting of audit activities. - Coordinate with relevant departments to support continuous improvement initiatives based on audit findings. Job details • Education: Diploma / Advanced Diploma / Higher Graduate Diploma / DVM / DKM Level 4 / DLKM Level 5 • Contract: Contract • Working hours: Normal Hour • Openings: 1 • Sector: Education • Closes: 2026-11-06 About LITTLE CALIPHS INTERNATIONAL SDN BHD (More than 250 employees) Best Islamic kindergarten established since January 2003 with Islamic English Creative Preschool Program for your little caliph. Curriculum Mission: Our mission is to instill the LOVE of Islam and knowledge to young children as an early preparation for the to become righteous: Slaves of Allah, Khalifah of Allah & Ummat of Prophet Muhammad PBUH. To give young learners a wonderful and effective learning experiences using best practices in early childhood education. Business Mission: To provide aspiring entrepreneurs with a credible investment and business opportunity in Islamic-English-Creative pre-school education service provision. Vision: The Little Caliphs Program® being adopted by kindergartens all over the world so that the young generations will be enlightened with the light of islam at the early stage of their lives, having the correct understanding and positive attitude towards islam and knowledge