Human Resources Executive

The responsibilities below reflect the principal operational functions of the role and shall not be construed as a complete list of all duties required. JOB RESPONSIBILITIES 1. Recruitment & Onboarding Administration - Prepare job advertisements and coordinate interview arrangements. - Screen resumes and shortlist candidates based on job requirements. - Prepare interview documents and candidate evaluation forms. - Conduct reference checks where required. - Prepare offer letters, employment contracts, and onboarding documentation. - Coordinate new hire onboarding, staff ID creation, system access, and induction schedules. - Maintain and consolidate recruitment trackers and hiring status across PULSE Group and its Business Units, where applicable. 2. Employee Records & HR Documentation - Maintain and update employee personal files (hardcopy and HRIS). - Ensure completeness of employment documents (offer letter, IC copy, academic certificates, etc.). - Prepare confirmation letters, transfer letters, promotion letters, and other employment-related documents. - Monitor probation confirmation status and notify HODs accordingly. - Ensure proper filing and record retention in compliance with company SOP. 3. Payroll & Statutory Coordination - Compile and coordinate monthly attendance, overtime, unpaid leave, allowance, and other payroll input data for assigned entities/Business Units and Group-level consolidation. - Verify payroll inputs for accuracy before submission. - Coordinate and verify statutory contribution information including EPF, SOCSO, EIS, PCB and other applicable statutory requirements for assigned entities/Business Units. - Liaise with Finance and payroll vendors to resolve discrepancies. - Assist employees with payroll-related queries. 4. Leave & Attendance Administration - Monitor staff attendance, leave balances, and absenteeism records. - Update leave records in HRIS accurately and timely. - Generate monthly attendance reports for review. - Highlight abnormal absenteeism or attendance issues to the Assistant Human Resources Manager or Group Head of Human Resources. 5. Employee Relations & Disciplinary Support - Prepare show cause letters, warning letters, and other disciplinary documentation as instructed. - Arrange domestic inquiry sessions and prepare relevant documentation. - Maintain records of disciplinary actions and employee grievances. - Assist in counselling session documentation and follow-up actions. 6. Training & Staff Engagement Coordination - Coordinate training schedules, attendance lists, and training materials. - Prepare training evaluation forms and compile post-training reports. - Assist in organising staff activities, CSR programmes, festive events, and employee engagement initiatives. - Maintain and consolidate training records and Group training matrix, including monitoring of training hours and participation by Business Unit. 7. HR Reporting & Data Management - Prepare and consolidate monthly Group HR operational reports covering headcount, manpower movement, new hires, resignations, turnover, absenteeism, and other required HR indicators. - Maintain Group manpower movement, vacancy, and staffing trackers and follow up with Business Units on data submission and accuracy. - Ensure accuracy and integrity of HRIS data. - Compile and reconcile HR data from Business Units for Group Management, KPI/BSC monitoring, Board/Management papers, audit, and statutory reporting purposes, as required. 8. Compliance & HR Administration - Ensure compliance with Employment Act 1955 (Amendment 2022) and relevant Malaysian labour laws in daily operations. - Assist in HR audit preparation and documentation checks. - Maintain confidentiality of all employee and company information. - Support Group-wide implementation of approved HR policies, Employee Manual, SOPs, guidelines, and procedures, and follow up with Business Units on compliance and required actions. 9. Group-Level HR Coordination & Governance - Coordinate and follow up with HR representatives and designated PICs across subsidiaries and Business Units to ensure timely submission of HR information, documents, and required actions. - Maintain consolidated Group HR databases, trackers, employee movement records, organisation/manpower information, and other central HR records to support data consistency across the Group. - Assist in coordinating Group-wide HR exercises including manpower planning, recruitment drives, performance/KPI administration, training, employee engagement, policy roll-out, surveys, and other corporate HR initiatives. - Support the preparation, circulation, acknowledgement, and implementation tracking of Group HR policies, SOPs, Employee Manual provisions, guidelines, and management directives across Business Units. - Compile supporting information and documentation for Group Management meetings, management papers, Board-related submissions, internal/external audits, and HR governance reviews as instructed. - Assist in monitoring HR compliance and identifying incomplete submissions, data discrepancies, overdue actions, or administrative gaps at Business Unit level for escalation to the HR Manager/Group Human Resources. - Coordinate cross-Business Unit HR communication and ensure approved HR templates, forms, letters, and administrative practices are applied consistently across the Group. - Provide operational support for Group restructuring, employee movement, transfer, promotion, secondment, acting/stand-in arrangements, and other approved organisational changes, including preparation and tracking of relevant documentation. Job details • Education: Bachelor's or Equivalent • Contract: Contract • Working hours: Normal Hour • Openings: 1 • Sector: Office administrative, office support and other business support activities, Sports activities and amusement and recreation activities, Rental and leasing activities • Closes: 2026-11-06 About PUTRAJAYA LEISURES & SERVICES GROUP SDN. BHD. (50-250 employees) PULSE GROUP is a holding group wholly owned by Perbadanan Putrajaya to oversee the current and future businesses and projects of the company and its subsidiaries for the interest of Perbadanan Putrajaya (PPJ). Subsidiaries include Convention & Exhibition Putrajaya Sdn Bhd (Co-X), PULSE Grande Hotel (PGH), Marina Putrajaya Sdn. Bhd. (MPSB), Putrajaya Floria Sdn Bhd (PFSB), Taman Equestrian Putrajaya (TEP). The mission of the PULSE GROUP is to transform Putrajaya into an Innovative, Vibrant, and Sustainable City. PULSE GROUP will be the premier diversified group of companies in the Asia Pacific.