Assistant, Administration & Project Support (Kuala Lumpur)

Job Descriptions • Provide general administrative and clerical support to the Design & Engineering Department in accordance with company SOPs. • Provide administrative and managerial support to HODs, Project Managers, and technical staff. • Coordinate meeting schedules, meeting room bookings, logistics, and other departmental administrative arrangements. • Prepare purchase requisitions, billing, claims, invoices, and other administrative and financial documentation. • Act as PR Preparer by entering required information in Oracle to raise Purchase Orders (POs) and other related transactions. • Serve as Document Controller for the EV Project, ensuring proper filing, tracking, distribution, and maintenance of project documentation. • Maintain accurate and up-to-date project records and manage correspondence through the Electronic Document Management System (EDMS). • Assist in preparing, compiling, and organising reports, drawings, letters, and supporting documents for project and authority submissions. • Compile and update staff CVs, project records, and supporting documents for tender submissions. • Monitor departmental inventory and provide general administrative and project support to PMs, HODs, and project teams, including other duties as assigned. Job Requirements • Post Graduate Certificate or Diploma in Business Administration, Office Administration, or a related field. • 4–6 years of relevant experience in administration, secretarial, or project support roles. • Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint. • Strong organisational, problem-solving, and administrative skills with good attention to detail. • Good verbal and written communication skills, with the ability to coordinate effectively with stakeholders at various levels.