Administrative Assistant

Student Recruitment and Promotion • Support recruitment efforts for youth and young adults • Design promotional posters, manage social media campaigns, and maintain the S&I website Learning Support • Edit and update content on online Seminary and Institute learning platforms • Provide training and technical support for students and teachers on online platforms • Develop educational activities to support seminary teachers • Assist with translation of training materials for teachers and leaders Office Management and Administration • Maintain accurate attendance records, calendars, and detailed reports • Provide administrative support for meetings, trainings, and travel arrangements • Maintain financial records and reports, assist with reimbursement processes • Support Seminary and Institute class setup Stakeholder Services • Respond professionally and confidentially to inquiries from teachers, students, parents, and Church leaders • Ensure smooth office operations through effective supply and equipment management Essential Qualifications • High school diploma or above • A minimum of two years of administrative experience is required • Fluent in English and Malay(written and verbal) Personal Qualities • Service-oriented: Humble, professional, willing to go the extra mile • Trustworthy: Mature, loyal, and able to maintain confidentiality • Quick learner: Adaptable to new technologies, changing workflow, and shifting priorities • Self-motivated: Able to work independently or collaboratively as part of a team • Detail-oriented: Punctual, organized, committed to meeting deadlines Professional Skills • Strong communicator: Able to interact respectfully and effectively with diverse stakeholders • Tech-savvy: Proficient in Microsoft Office and Zoom, able to learn Church-specific software and new technologies • Analytically skilled: Able to handle data, reports, and problem-solving tasks