Finance Executive (AP)

Invoicing (Purchase Plus & PeopleSoft) · Receive and verify daily purchase orders (POs). · Interface supplier invoices from Purchase Plus into PeopleSoft · Download and review invoice interface reports from PeopleSoft · Extract outstanding PO reports from PurchasePlus; follow up on partial deliveries and overdue Pos Supplier Management • Manage full process of new/informal supplier creation in Purchase Plus and PeopleSoft. • Link supplier codes in Purchase Plus to PeopleSoft for invoice interfacing. • Maintain supplier master data: update or change supplier details (both local and overseas) in PeopleSoft. Catalogue & Buy list Management) • Create new items in Buy list in accordance with P&P policy. • Understand requisition processes via Buy list and informal suppliers. • Obtain HOD-approved quotations prior to item creation in Purchase Plus Invoice Processing • Ensure compliance with Delegation of Authority (DoA) for preapproved and workflow invoice processing. • Verify supporting documents (e.g., service forms, approved quotations, Capex forms) for non-food POs. • Follow up on maintenance contract statuses. • Manage processing of: • Preapproved invoices • Workflow invoices • Manual Payment Forms • GIRO payments Weekly Pay cycle Review • Review weekly pay cycle files for accuracy; identify and escalate discrepancies. • Liaise with AP Pay cycles Team and AP Specialty Team to rectify errors. • Recheck revised pay cycle files before bank uploads. • Assist in AP month-end closing activities, including preparation of month-end accrual journal entries. General Cashier • Audit daily collections against General Cashier Summary and bank-in slips. • Witness daily and weekly DIY laundry cash counts. • Conduct surprise spot checks per CSA requirements (e.g., cash float, beverage par stock, operating equipment count). Other Duties · Perform other duties as assigned People: • Collaborate with internal departments to ensure adherence to finance policies and procedures. • Maintain professional and positive interactions with colleagues to promote effective communication and teamwork. • Provide backup support to other finance team members during absences Responsible Business: · Support the hotel’s corporate responsibility initiatives, including community involvement, environmental management, workplace health and safety, and food safety. Drive action plans as required to achieve the hotel’s corporate responsibility objectives.