Associate Director, Corporate Secretarial Services

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms. Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.  We’re driven by our Group purpose, to power people and possibilities. The Senior Manager / Associate Director is responsible for leading the corporate secretarial team, managing key client relationships, ensuring regulatory compliance, driving operational excellence, and supporting business growth. The role serves as a trusted advisor to clients and provides leadership to the Singapore corporate secretarial practice. Key Responsibilities Client Relationship Management • You'll serve as the primary relationship manager for strategic and high-value clients, providing corporate secretarial advisory support, managing escalations, and identifying opportunities to expand client relationships and cross-sell services. • You'll manage the full spectrum of corporate secretarial services for fund structures and corporate entities, including coordinating board and shareholder meetings, conducting stakeholder discussions, and preparing agendas, minutes, and resolutions. • You'll ensure compliance with the Singapore Companies Act, ACRA requirements, relevant regulations, and internal policies by maintaining statutory registers, minute books, and filing statutory documents accurately and on time. • You'll review and approve complex corporate actions, including incorporations, restructurings, share allotments, director changes, and strike-offs, while overseeing regulatory filings and related corporate governance matters. • You'll mentor and guide junior team members, review their work for quality and accuracy, and leverage systems such as BizFile, e-Stamping, CAS, and Microsoft Office applications to deliver efficient corporate secretarial services. Team Leadership • Lead, mentor, and develop Team Leads and corporate secretarial professionals. • Manage workforce planning, resource allocation, and succession planning. • Drive employee engagement, performance management, and capability development. • Foster a high-performance and client-centric culture. Operational Excellence • Drive process improvements and standardisation initiatives. • Manage operational risks and ensure implementation of internal controls. • Oversee productivity, profitability, and portfolio performance. • Support strategic projects and transformation initiatives. What We Offer • Comprehensive remuneration and pension: motivating financial packages based upon market rates for your role and is proportionate to your qualifications, level of experiences and skills profile • Wellbeing: additional social benefits such as private health and dental cover, life assurance and etc • Annual leave: our employees are entitled to 25 days paid leave plus all statutory public holidays • Maternity and paternity leave, education leave and etc • Flexible working: we recognise the value of working flexibly and want to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements. Requirements Qualifications • ICSA/CGI qualification or equivalent professional qualification preferred. • Degree in Law, Business, Accountancy, Corporate Administration, or related discipline. Experience • You bring 10 to 15 years of corporate secretarial experience, ideally gained within a corporate services provider, professional services firm, or similar environment. • You have a proven track record of managing large client portfolios and complex corporate structures across multiple jurisdictions and entity types. • You possess strong leadership and people management skills, with experience leading managers, developing teams, and driving high performance. • You have extensive experience delivering corporate secretarial services and providing trusted advisory support to diverse client stakeholders. • You have experience supporting multinational corporations, private equity firms, fund structures, or listed companies, which will be considered a strong advantage. Technical Competencies • Strong knowledge of the Singapore Companies Act and corporate governance requirements. • Sound understanding of CSP regulatory requirements and corporate secretarial best practices. • Strong risk management and compliance mindset. • Excellent stakeholder management and commercial acumen. Leadership Competencies • Strategic thinking and decision-making. • Strong client relationship management skills. • Ability to influence senior stakeholders. • Excellent communication and presentation skills. • Proven ability to lead and develop high-performing teams. Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our…