Administrative Officer

Job Title Administrative Officer Job Description Summary To support the valuation department administration team. Job Description • Ensure accuracy in the completion of duties timely and accurately such as registration/ billing/ dispatch, improve on dispatch process on soft and hard copies. • Assist duty valuers via general email, to check consistency and accuracy in monthly bulk valuation submission. • Check bank statement /cheques promptly & inform valuers to expedite if report not ready. • Send out ready reports immediately once payment received or/and if the report is ready. • Update respective valuers accordingly if the report is not ready and update in Valuepro under Job Remarks on the completion date. • Ensure billings are completed on time and monitored closely and follow up payments with finance. • Manage aging list by sending reminder letters to banks and inform valuers to follow up at least every three months. • Process data/ sorting /distribute/ upload bulk indicatives in IVS (while processing and when completed) and issue invoice in due course. • Responsible for the Bank’s assignments & streamline of bulk process. • Handle tender documents and renewal of bank panel matters etc. • To assist valuers in sales development of regular clients • To assist the Director/ Deputy Director on ad hoc tasks for smooth operation of work and other • Admin collaboration in achieving optimal efficiency in Valuepro and reduce/ improve administrative process to achieve a) & b) Ensure >80% of cases are cleared within less than a month. Ensure values are mostly consistent from IVS or related system. Ensure billings are cleared promptly when reports are delivered. INCO: “Cushman & Wakefield”