Business Support, Facilities Support

JLL empowers you to shape a brighter way . Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Job Description – Facilities Coordinator Location: Yishun, Singapore Working Hours: Monday to Friday, 8:30 AM to 5:30 PM Reporting To: Facilities Manager / Site Lead About the Role We are looking for an organized, proactive and service-oriented Facilities Coordinator to support workplace and facilities operations at the Agilent Technologies Singapore site. This is a dynamic role suited to someone who enjoys coordinating activities, communicating with employees and vendors, and ensuring that daily workplace services run smoothly. The successful candidate will gain broad exposure to facilities management, workplace services, vendor coordination, procurement, employee experience, compliance administration and event support. Key Responsibilities Workplace and Facilities Support • Attend to facilities and workplace enquiries from employees. • Create, update and monitor service requests in Corrigo. • Route service requests to the appropriate team and follow up until completion. • Coordinate workplace arrangements, office activities and service appointments. • Conduct routine workplace inspections and report defects or service gaps. • Prepare operational trackers, monthly reports, presentation materials and meeting updates. • Provide general administrative and coordination support to the Facilities team. Cleaning Services • Coordinate daily cleaning services with the appointed cleaning contractor. • Monitor cleaning standards across offices, toilets, meeting rooms, pantries and common areas. • Conduct routine inspections and follow up on cleaning-related feedback or deficiencies. • Coordinate periodic, deep-cleaning and ad hoc cleaning activities. • Monitor cleaning schedules, attendance, consumables and service performance. • Escalate unresolved service issues to the Facilities Manager. Pest-Control Services • Coordinate routine pest-control inspections, treatments and follow-up visits. • Maintain pest-control schedules, service reports and sighting records. • Follow up on pest sightings and coordinate corrective actions with the service provider. • Work with cleaning, landscaping and other relevant vendors to address potential pest sources. • Support pest-control audits and compliance documentation. Landscaping Services • Coordinate indoor and outdoor landscaping services. • Monitor the condition of plants, landscaped areas and related amenities. • Arrange routine maintenance, replacement of plants and corrective works. • Follow up with the landscaping contractor on service quality and outstanding issues. • Maintain relevant service records, schedules and quotations. Reception, Mailroom and Employee Experience • Provide reception, front-of-house and mailroom coverage when required. • Welcome and assist visitors, employees, vendors and contractors professionally. • Attend to general workplace enquiries. • Receive, sort and distribute incoming mail, parcels and courier deliveries. • Notify employees when registered mail or parcels are ready for collection. • Maintain accurate mailroom, courier and collection records. • Ensure reception and mailroom areas remain organized, professional and welcoming. Meeting Rooms and Shared Spaces • Coordinate meeting-room bookings, access requests and special arrangements. • Support reservations for visitors, employees and management. • Maintain updated information for meeting rooms and collaboration spaces. • Conduct basic room checks and report audiovisual, equipment or facilities issues. • Prepare simple user guides, room labels and connection instructions. • Coordinate temporary room closures, maintenance activities and service updates. Event Management and Workplace Activities • Coordinate facilities support for meetings, town halls, employee engagement activities and corporate events. • Arrange room setup, seating, signage, refreshments, access and vendor support. • Coordinate with internal stakeholders, caterers and external service providers. • Support pre-event preparation, on-site coordination and post-event reinstatement. • Ensure event arrangements comply with site safety, security and workplace requirements. Pantry Supplies and Workplace Amenities • Monitor and coordinate pantry supplies, refreshments and workplace consumables. • Maintain suitable stock levels and arrange replenishment when required. • Request quotations and place orders within the approved budget and process. • Coordinate with vendors on product selection, deliveries and replenishment schedules. • Coordinate servicing and repairs for coffee machines, water dispensers and other pantry equipment. • Monitor pantry service standards and follow up on employee feedback. Inventory and Asset Management • Maintain accurate inventories of workplace supplies, consumables, equipment and facilities assets. • Monitor stock levels and coordinate timely replenishment. • Maintain records of stock received, issued, transferred or disposed of. • Conduct periodic inventory checks and reconcile discrepancies. • Coordinate the issuance and return of facilities-related items where required. • Support asset tagging, tracking and disposal documentation. • Maintain organized storage areas and ensure items are properly labelled. Vendor and Procurement Administration • Request, review and follow up on vendor quotations. • Coordinate vendor appointments, site visits, deliveries and service…