Invoicing Coordinator - Contractual, 6 months

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex. JOB DESCRIPTION Job Title: Coordinator Team: Invoicing Reports To: Team Leader OVERVIEW : The position of Invoicing Coordinator consists of being responsible to produce and dispatch correct invoices to customers within the assigned geographic area and/or customer portfolio according to established procedures. Key Responsibilities & Tasks: • Complete a basic check on all invoices including delivery note, products and quantities supplied, prices, charges, discounts, etc… • Liaise with the respective Customer Services regarding missing customer terms and prices and with the supply chain for missing or doubtful delivery notes, quantities, costs and charges • Match the relevant delivery receipt note to the invoice when applicable • Match the relevant supporting documents for cylinder invoices • Coordinate and control dispatch of electronic invoices to assigned customer portfolio as per guidelines provided by Customer Services and within the set performance timeframe • Send manual invoices to printer in local Customer Services as soon as the invoices are correct and ready for dispatch in order to minimize the invoice lay days • Provide first point of contact for Customer Services regarding missing invoices and copy invoice requests • Escalate directly to respective Customer Services on problems related to electronic invoices dispatch failure and late invoices /delivery receipt notes. • Follow up complaints/ non compliances through improvement/complaint system in place. Qualifications, Requirements and Additional Preferences • Diploma / Degree Holder • Has 2 to 4 years of related work experience • Good understanding about nature of the job, process and other related tasks • Problem Solving- Ability to solve minor issues in daily routines Skills and Competencies Language Skills • Good Business English writing and speaking skills (able to express thoughts using the good common English phrases) Computer Skills • MS Excel - Tables & Formatting/Conditional Formatting/Data Tables & Excel Shortcuts • MS outlook / Email - Able to write both formal and informal emails clearly • Basic knowledge of ERP system / Office 365 Individual Competencies • Ability to perform the tasks assigned to them independently or with minimum supervision • Attention to Detail • Quick Learner • Committed and Able to deliver • Team Player - Able to collaborate with team members, Be flexible and positive attitude • Achieve monthly KPI targets set by the management team - Maintain Error Ratio -1% -Lay days -Individual Productivity -Handling Days -Response Time #WSS