Receptionist/Admin Assistant

Reception & Front Desk Management • Greet and welcome visitors, clients, and candidates in a professional and courteous manner. • Manage incoming phone calls and direct inquiries to the appropriate personnel. • Handle incoming and outgoing mail, courier deliveries, and parcels. • Manage visitor registrations and coordinate building access arrangements. • Ensure reception, pantry, and meeting areas are clean, organized, and presentable at all times. Office Administration • Manage office supplies and pantry inventory, ensuring adequate stock levels. • Liaise with vendors, building management, and service providers on office-related matters. • Coordinate office maintenance, repairs, and facilities-related requirements. • Assist in organizing company events, meetings, staff activities, and training sessions. • Maintain filing systems, administrative records, and company documentation. • Support onboarding logistics for new hires, including workstation and access arrangements. • Perform general administrative duties and ad hoc assignments as required. Meeting Coordination • Book meeting rooms and coordinate meeting logistics. • Arrange refreshments and meeting room setup when required. • Coordinate visitor schedules and external meeting arrangements. • Diploma or equivalent qualification. • At least 3 years of relevant experience in reception, office administration, customer service, or a related field. • Fresh graduates with strong customer service and communication skills may be considered. • Excellent verbal and written communication skills. • Professional telephone etiquette and strong customer service orientation. • Strong organizational, multitasking, and time management skills. • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). • Ability to work independently while maintaining a high level of confidentiality. • Strong attention to detail and problem-solving abilities. • Positive attitude, professional appearance, and willingness to support a dynamic office environment. • Strong interpersonal skills and ability to interact effectively with employees, visitors, and external stakeholders.