Assistant Finance Manager

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels: - Maxwell Reserve, Autograph Collection Hotel (Marriott); - The Vagabond Club, a Tribute Portfolio Hotel (Marriott); - The Serangoon Club, a Tribute Portfolio Hotel (Marriott). Restaurants & Bars: · Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve) · Whiskey Library & Jazz Club (The Vagabond Club) · GupShup (The Serangoon House) Garcha Group Benefits: - As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide. - As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits) - 2 nights yearly staycation in any of the Garcha Group hotels in Singapore. - 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars Responsibilities include but are not limited to: - Managing incoming and outgoing letters - Be the representative for accounting and finance queries within the office. - Liaising with HQ and Accounts Dept. - Preparation of Accounting information (training will be given) - Assist in co-ordinating meetings and calling of quotations - General Office administration duties (eg. filings etc.) - Other tasks as assigned by line manager and/or management - Working knowledge on Microsoft Word, Excel, and Power Point essential - Verify and reconcile daily transactions from all revenue-generating departments, including rooms, food and beverage and banquet. - Review and verify Night Auditors logbook, daily revenue report and daily Food & Beverage report with supporting vouchers and trial balance. - Review and reconcile the guest ledger, city ledger and credit card to the Accounts Receivable. - Review the interface between Point of Sale (POS) systems and Hotel Management Systems ensuring that revenue data flows accurately and seamlessly between the systems. - Review of daily no show and cancellation report and ensure that no show and cancellation revenue have been properly accounted for. - Examine daily reports for paid outs, rebates, adjustments, house use, and complimentary rooms to ensure that each transaction is supported by relevant documentation and approved by the appropriate authorized personnel. - Review daily Food & Beverage void and discount reports to ensure all entries are accurately documented and supported by appropriate justification. - Responsible for conducting monthly surprise cash count at Front Office and F&B outlets. - Ensure the foreign currency exchange rates are updated regularly and to check on the accuracy of such rates. · Tactical sourcing for food and non-food categories related items · Ongoing assessment, strategic sourcing and supplier relationship management · Drive purchasing needs within all the departments and manage communication by giving procurement updates weekly · Identify Cost Control Strategies · Monthly Purchasing Reports · Conduct Physical Inventory Counts at various locations within the company · Examine and analyze inventory levels to ensure they match the records in the company database · Detect discrepancies or errors in inventory records and report to management · Identify slow-moving or obsolete inventory and take necessary action to address it · Collaborate with team members to share inventory audit findings and proposed solutions · Create reports on inventory levels and communicate findings to management - Any other duties / tasks as requested by management.