Administrative Manager / Executive Assistant

About the Role We are a growing small-to-medium enterprise looking for a highly organized, proactive Administrative Manager / Executive Assistant to keep our operations running smoothly and support the leadership team directly. This is a hybrid role that blends office/administrative management with executive support — ideal for someone who thrives on structure, takes ownership, and enjoys being the person who makes everything work behind the scenes. Key Responsibilities Executive Support ●Manage the founder/director's calendar, meetings, and travel arrangements ●Prepare correspondence, presentations, reports, and meeting minutes ●Act as a gatekeeper and point of contact for internal and external stakeholders ●Handle confidential information with discretion Administrative & Office Management ●Oversee day-to-day office operations, vendor relationships, and suppliers ●Manage filing systems, records, and document workflows (digital and physical) ●Coordinate HR-related administrative tasks (onboarding, leave tracking, basic payroll support) ●Liaise with external parties such as accountants, auditors, banks, and government agencies Finance & Operations Support ●Assist with invoicing, expense tracking, and basic bookkeeping coordination ●Support budget tracking and expense reporting ●Help maintain compliance with statutory filings and licenses Project & Process Support ●Coordinate cross-functional projects and follow up on action items ●Identify and implement process improvements for office efficiency ●Support ad-hoc business initiatives as needed Requirements ●Diploma or Degree in Business Administration, Management, or a related field ●3–5 years of experience in an administrative, EA, office management, or operations role ●Strong organizational skills with excellent attention to detail ●Proficiency in Microsoft Office / Google Workspace; comfortable learning new tools and systems ●Excellent written and verbal communication skills ●Ability to multitask, prioritize, and work independently with minimal supervision ●Discretion and professionalism when handling sensitive/confidential matters ●Prior experience in an SME environment is a plus