Marine Assistant (Shipmanagement)

Role Overview We are seeking a Marine Assistant to provide administrative and operational support to the Marine Manager and Marine Superintendents in the day-to-day management of vessels. The successful candidate will assist with vessel reporting, performance monitoring, documentation and the completion of vessel questionnaires. This role is suitable for an organised and detail-oriented individual looking to develop a career in ship management and marine operations. Key Responsibilities • Provide daily administrative and operational support to the Marine Manager and Marine Superintendents. • Assist with monitoring vessel operations and follow up on outstanding matters with vessels. • Compile month-end vessel operational and performance reports. • Collect, review and consolidate vessel KPI data for management reporting. • Maintain records relating to vessel performance, incidents, inspections and operational matters. • Complete and update vessel questionnaires, including Q88 and other customer or charterer documentation. • Coordinate with vessel personnel to obtain accurate and timely operational information. • Assist with preparing reports, presentations, correspondence and meeting materials. • Maintain vessel certificates, records and marine documentation in the relevant systems. • Track the status of inspections, audits, observations and corrective actions. • Support preparations for internal audits, external inspections and vessel visits. • Assist with updating operational procedures, forms and document-control records. • Liaise with Technical, HSEQ, Crewing and Operations teams on vessel-related requirements. • Maintain departmental databases, filing systems and document registers. • Perform other marine operations and administrative duties assigned by management. Requirements • Diploma or degree in Maritime Studies, Nautical Studies, Shipping, Business Administration or a related discipline. • 1–3 years of experience in ship management, vessel operations or maritime administration would be advantageous. • Fresh graduates with relevant maritime qualifications may also be considered. • Familiarity with vessel questionnaires, Q88, KPI reporting or ship-management documentation would be beneficial. • Good understanding of basic vessel operations and maritime terminology. • Strong numerical, analytical and report-compilation skills. • Organised, detail-oriented and able to manage multiple deadlines. • Proficient in Microsoft Office, particularly Excel, Word and PowerPoint. • Able to communicate effectively with shore-based teams and vessel personnel. • Able to work independently while supporting a wider marine team.