Admin Assistant (Rehabilitation Services)

Responsibilities and Duties: Departmental Administration & Operations • Provide general administrative and operational support to the Rehabilitation Department. • Coordinate departmental meetings and administrative activities. • Coordinate orientation for interns, students and job shadowers. • Manage staff and student administrative matters. • Process and coordinate administrative claims. • Generate departmental reports and statistics as required. Training & Education Support • Coordinate training logistics with the Rehabilitation Education and Training Team. • Carry out training evaluations with the Rehabilitation Education and Training Team. Procurement, Inventory & Resource Management • Source quotations and assist with procurement and purchasing activities. • Perform inventory control, stock management and maintenance. • Conduct inventory and asset verification checks. • Monitor resource utilisation and highlight issues relating to resource usage and targets. Quality Improvement • Assist in identifying operational issues and areas for improvement. • Recommend and implement process improvement initiatives. Staff Welfare & Engagement • Administer funds for social and recreational activities within the Rehabilitation Division. • Recommend and provide feedback on the utilisation of staff welfare funds. General Responsibilities • Prepare reports, data and statistics as required. • Perform other duties and projects as assigned by the supervisor. Job Specifications • Diploma in Business Administration, Healthcare Administration, Office Management, or a related discipline. • Preferably 1-3 years working in administrative or operations support, preferably in a healthcare setting. • Experience in procurement, inventory management or data reporting willbe an advantage. • Proficient in computer applications • Good planning and time management skills • Able to prioritise work effectively • Maintain the confidentiality, integrity and security of departmentalinformation, data and records. • Fresh graduates with relevant internship experience may also be considered.