Executive, Administrative Support

Job Responsibilities The Executive, Administrative Support will provide sharedadministrative and coordination support to the Executive Director and Heads ofDepartment. Responsibilities include, but are not limited to: • Provide day-to-day administrative support to the Executive Director and Heads of Department • Coordinate meetings, appointments and schedules, including preparation of meeting materials • Assist with meeting arrangements, note-taking and follow-up of action items where required • Prepare and format correspondence, presentations, reports and other documents • Coordinate internal and external meetings, including liaising with relevant stakeholders • Maintain proper filing, records and documentation • Assist with travel arrangements, claims, procurement and other administrative matters • Support general office administration and coordination across departments • Undertake other administrative duties and ad-hoc tasks as assigned Requirements • Diploma in Business Administration or a related discipline • Relevant administrative or secretarial experience would be an advantage; fresh graduates are welcome to apply • Good organisational and time management skills • Good written and verbal communication skills • Detail-oriented and able to follow through on assigned tasks • Able to manage multiple requests and priorities • Able to work independently and as part of a team • Proficient in Microsoft Office