ADMIN EXECUTIVE (INSTITUTIONAL CATERING)

As an Administrative Executive , you will assist the Head of Catering in overseeing the operational activities (Catering Dept) Duties and Responsibilities : • Handle general administrative tasks to ensure efficient operation. • Planning of Duty Roster for daily operations. • Organise and maintain physical and electronic files. • Oversees inventory and raise Purchase Order accordingly. • Serves as a point of contact for maintenance, mailing and purchasing requests. • Provide administrative support to various project, as assigned. • Provide support and assistance to other team members as needed. • Under the WSH Act, employees have a duty to keep their workplace and colleagues safe. • Co-operate with Management and follow safety and health procedures. • Ensure all employees are WSH/FHC certified and conduct regular checks on their validity. • Enrol new hires for these courses and Refresher courses for existing employees, two months prior to expiry. • Report unsafe acts and incidents. • Be responsible for any other duties that may be assigned to you from time to time as your management deen fit. • Help with catering operations and set up when required Requirements: • Minimum GCE ‘O’ Level / Diploma in Business Administration or equivalent, with at least 1 to 2 years of relevant administrative or operations support experience (F&B or institutional setting preferred). • Proficient in Microsoft Office (Word, Excel, Outlook) and familiar with electronic filing systems, duty roster planning, and procurement processes. • Strong organisational and time management skills with the ability to multitask in a fast-paced environment. • Good interpersonal and communication skills to liaise effectively with colleagues, vendors, and external stakeholders. • Knowledge of Workplace Safety and Health (WSH) requirements and Food Hygiene Certification (FHC) processes will be an advantage, with a proactive approach to ensuring compliance.