Junior Personal Assistant

Burnt Ends Hospitality Group is a hospitality company with multiple restaurants in Singapore and internationally. Each of our restaurants celebrates the magic that comes from cooking with woodfire. Our flagship restaurant, Burnt Ends , is an acclaimed one Michelin-starred venue listed on both The World’s 50 Best and Asia’s 50 Best Restaurants . The group also operates Meat Smith in Singapore, continuing to build a legacy of innovation, craftsmanship, and excellence in food and hospitality. About the Role We are seeking a Junior Personal Assistant (PA) to support the Chef Owner and Head of Group Operations . You will play a key role in managing and executing a broad range of administrative and operational tasks to ensure smooth day-to-day functioning for the leadership team. This role requires a high level of organisation, confidentiality, and initiative. You’ll thrive in this role if you enjoy working in a fast-paced, dynamic environment and can manage multiple priorities with professionalism and grace. Key Responsibilities Executive & Administrative Support • Report directly to the Chef Owner and Head of Group Operations on all administrative matters. • Maintain a tight and efficient calendar for the Chef Owner, including scheduling meetings, managing appointments, and coordinating internal and external engagements. • Arrange and manage comprehensive travel itineraries — including flights, accommodation, reservations, and visa applications — for the Chef Owner, leadership team, and visiting chef guests. • Prepare documents, meeting materials, and coordinate conference calls across different time zones. • Handle expense claims, reimbursements, and financial forms for reporting and invoicing purposes. • Manage and track deadlines, follow-ups, and key priorities for the leadership team. Stakeholder & Partner Coordination • Liaise professionally with external partners such as agencies, overseas event organisers, and collaborators to schedule appointments and manage communications. • Support leadership correspondence with internal and external stakeholders in a professional and timely manner. • Assist in monitoring and coordinating ad-hoc projects or communications with group entities. Procurement & Operations Support • Support the Head of Operations in the procurement of ad-hoc equipment, supplies, and operational needs for the restaurants. • Oversee warehouse inventory, including kitchenware, furniture, and packaging materials. • Conduct periodic stock counts to ensure accuracy and consistency in records. Logistics & E-commerce Management • Coordinate freight logistics with shipping partners, including the packing and dispatch of books and merchandise. • Serve as the primary contact for e-commerce partners — manage monthly billings, handle guest inquiries, and ensure smooth communication. • Oversee the restaurant’s Amazon storefront , ensuring listings are accurate and updated, and follow up on payments and fulfilment. Finance & Administration • Work closely with the Accounts team to prepare invoices and follow up on payments. • Maintain proper filing systems for records, reports, and documentation related to operations and finance. Ad-hoc & Project Support • Monitor progress of special projects and assist in meeting key deadlines. • Collaborate with senior management to provide administrative support for ongoing initiatives. • Perform any other related duties as assigned from time to time. Who You Are • Minimum 2 years of experience in a similar administrative or executive support role. • Highly proficient in Microsoft Office and Google Workspace (Docs, Sheets, Calendar, Drive). • Organised, proactive, and resourceful , with excellent time management and follow-up skills. • Strong written and verbal communication in English. • Able to handle confidential information with maturity and discretion. • Adaptable and able to work under pressure in a fast-paced environment. • A collaborative team player with a positive attitude and willingness to learn. • Only Singaporean and Permanent Residents may apply.