Officer/Executive, HR & Admin Department

Duties and Responsibilities • Prepare and monitor employment contracts, pre-employment medical check-ups and submission of security screening details to governmental agencies. • Facilitate new hires' on-boarding orientation and conduct periodic check-in sessions. • Create new hire records such as Staff Personnel Files and profile creation via the HR system. • Process new hire and employees' staff passes, name stamps and name cards. • Monitor the probationary period of new hires and obtain confirmation recommendation letters from respective supervisors for management approval. • Conduct the off-boarding process, including exit interviews, handover, final settlement of last drawn salary and archiving of staff personnel file documents. • Coordinate career fairs and roadshow campaigns, and network with agencies and organisations recruitment opportunities. • Administer foreign worker matters, including liaising with recruitment agencies on foreign worker manpower needs for the organisation. • Manage work permit applications and renewals. • Coordinate the submission of 6-monthly medical examinations (6ME) and repatriation matters. • Liaise with government agencies (e.g. MOM/HDB) concerning Other Converted Living Quarters (OCLQ). • Support the payroll administration process, including collation and verification of payroll input data (new hires, resignations, leave and claims). • Regularly update employment records via the HR system. • Handle employee and department enquiries pertaining to employment matters, policies and procedures. • Assist the HOD or assigned HR staff with employee grievances matters as and when required. • Provide administrative support to the department, including filing, record-keeping and correspondence. • Prepare procurement documentations for payments for HR related projects and activities • Support the coordination and administration of employees' medical coverage and training matters. Candidate Requirements • O levels/Higher NITEC/ Diploma qualifications or in a related field. • Minimum 1–2 years of relevant experience in HR & Admin. • Familiar with HR/payroll systems and Microsoft Office applications. • Meticulous, well-organised, with strong administrative and coordination skills. • Good interpersonal and communication skills, with the ability to handle confidential information with discretion. • Able to work independently and multi-task in a fast-paced environment. Working Hours 5 days work Work Location 1 Joo Chiat Complex