Project Administrative & Procurement Assistant

JOB DESCRIPTION Administrative & Documentation Support • Provide administrative support to project team and site operations • Assist in the preparation of project documentation such as submission forms, method statements, safety documents, etc. • Organise and maintain project files (both physical and digital) in an orderly and systematic manner • Support in document submission and tracking to consultants and clients Meeting Coordination & Minute Taking • Schedule and arrange internal/external meetings • Attend meetings and take clear and concise minutes for follow-up actions Procurement & Delivery Coordination • Prepare purchase requests and coordinate with suppliers on material delivery • Assist in tracking delivery schedules and updating records accordingly • Support project procurement activities, including sourcing of materials, obtaining quotations, and assisting in vendor evaluation and selection Timesheet & Expense Tracking • Assist in collecting and consolidating site workers’ attendance and timesheets • Support in tracking petty cash and project-related expenses COMPETENCIES • GCE ‘O’ / ‘A’ Level / Nitec / Higher Nitec / Diploma in Business Administration or related fields • At least 1 year of relevant working experience in project admin support (preferably in construction or engineering industry) • Proficient in MS Office (Word, Excel, Outlook) • Able to communicate effectively in English and Mandarin (to liaise with Chinese-speaking workers and vendors) • Highly organized, detail-oriented, and able to manage multiple tasks independently • Responsible, proactive, and a good team player • Fresh graduates with internship experience are welcome to apply COMPENSATION • Competitive salary and benefits package • Opportunities for learning and development • Supportive and team-oriented work environment For interested applicants, kindly send your resume in Word/PDF format to: 📧 admin@busways.com.sg (Please do not send to other email addresses) Please include the following in your application: • Current Salary • Expected Salary • Availability • Reason for Leaving Applicants who can start immediately will have an advantage. We regret that only shortlisted candidates will be notified. Thank you for applying.