Resource Scheduler / Project Coordinator

Key Responsibilities • Manage and coordinate resource assignments across projects and service engagements. • Work closely with internal stakeholders to ensure timely and accurate allocation of resources based on business requirements. • Administer and track third-party (pass-through) orders, ensuring proper documentation, approvals, and fulfillment. • Coordinate with vendors and external partners regarding resource availability, onboarding, renewals, and related operational matters. • Monitor resource utilization and support workforce planning activities. • Maintain accurate records of resource schedules, assignments, and vendor engagements. • Provide project administration support, including tracking resource movements, timesheets, and project-related documentation. • Support procurement and purchasing processes where required, particularly for third-party resources and services. • Escalate resource conflicts, scheduling challenges, and vendor issues in a timely manner. • Generate reports and provide updates to management on resource allocation and vendor performance. Requirements • With 2–5 years of experience in Resource Management, Resource Scheduling, Vendor Management, Project Administration, PMO Support, or related operational roles. • Experience coordinating with external vendors and managing third-party resources. • Strong administrative and organizational skills with excellent attention to detail. • Ability to manage multiple priorities and deadlines simultaneously. • Proficient in Microsoft Excel and Microsoft Office applications. • Strong communication and stakeholder coordination skills. • Comfortable working in a fast-paced operational environment. Preferred • Experience managing pass-through orders, contractor resources, or outsourced service providers. • Understanding of project lifecycle and resource planning concepts. • Experience in procurement coordination or purchase order administration. • Prior experience within IT services, technology consulting, or managed services environments. • Basic project coordination or PMO experience. • Familiarity with ERP, PSA, resource management, or workforce planning tools.