Food & Beverage Admin Executive

Position Overview The Food & Beverage Admin Executive is dynamic, tech-forward, and growth-oriented, with a passion for the food and beverage sector. The individual is naturally curious and positive professional who takes immense pride in driving operational excellence. The individual combines master-level proficiency in modern productivity software with advanced AI-utilisation skills to crunch numbers, build sharp data-driven presentations, and optimize department utilization ratios. Exceptionally skilled in agile time management and complex project tracking, serving as the central coordinator to ensure the entire F&B department hits its strategic timelines flawlessly. The Role Advanced Software & Tech Fluency • Use Microsoft Office software for utilization tracking, complex reporting, documentation), and create high-impact executive decks. • Create sharp corporate presentations, menus, and departmental lookbooks. • Use workspace tools and cross-platform integrations to keep communication seamless. Next-Gen AI & Efficiency Integration • Leverages AI tools to automate data parsing, synthesize financial targets, and accelerate numerical computing. • Utilises AI to refine presentations, sharpen strategic targets, and draft prompt, high-level communications. • Continuously seeks out and implements AI-driven shortcuts to make daily administrative tasks smarter and faster through workflow automation Project Management & Timeline Delivery • Manages end-to-end project timelines for the F&B division, ensuring cross-functional teams meet strict operational deadlines. • Tracks and reports on utilization ratios to ensure assets, labour, and budgets are deployed with maximum efficiency. • Master calendar optimization, task prioritization, and bottleneck resolution in fast-paced environments. Soft Skills & Professional Mindset • Has desire to learn new technologies, refine systems, and grow alongside the business. • Thrives under pressure, effortlessly pivoting to meet changing culinary and corporate priorities. • Brings a happy, high-energy attitude to the workspace, taking genuine pride in supporting leadership and elevating the F&B brand. Talent Profile • 2 years of experience in administration • Advance proficiency in Microsoft Office 365, particularly Excel, Word, and PowerPoint • Proficiency in AI-powered productivity tools • Proficiency in digital collaboration platforms • Advance skills in Canva