Executive Assistant – Equity Investment Team (12-Month Contract)

Job Summary Join a global investment management firm as an Executive Assistant supporting investment professionals. Manage complex schedules, coordinate international travel, and exercise sound judgment in a fast-paced environment for Fixed Income or Equity teams. Responsibilities • Manage complex calendars by resolving scheduling conflicts and prioritising competing requests from multiple stakeholders to ensure efficient time management. • Coordinate meetings across multiple time zones, adapting to changing business priorities to maintain seamless communication. • Arrange international travel including preparing detailed itineraries, managing visa applications, and handling travel plan changes to support business needs. • Provide high-volume travel and scheduling support tailored to the Equity team or customised travel coordination for the Fixed Income team. • Anticipate stakeholder needs by proactively identifying and resolving issues independently and following through on outstanding matters. • Communicate clearly and effectively with investment professionals and fellow executive assistants to ensure coordinated and consistent support. • Exercise discretion and maintain confidentiality when handling sensitive information to protect stakeholder privacy and company interests. Required competencies and certifications • Demonstrated experience supporting demanding senior stakeholders as an Executive Assistant, Personal Assistant, or Team Assistant. • Proven ability to manage complex calendars and coordinate international travel arrangements effectively. • Excellent organisational skills with the ability to prioritise tasks and manage pressure in a dynamic environment. • Proactive and resourceful approach with confidence to clarify priorities and professionally manage conflicting requests. • Strong communication skills to build and maintain effective working relationships. • Working proficiency in Microsoft Excel and ability to complete a practical calendar-management assessment. • Flexibility to accommodate occasional early starts based on stakeholder requirements. Other Information Work Arrangement • Monday to Thursday in the office, with the option to work from home on Fridays. • Greater onsite presence expected during the initial onboarding period. Selection Process • Initial screening, a 45-minute practical Excel-based calendar-management assessment, and interviews with the hiring manager, executive assistants, and investment stakeholders. Morgan McKinley Pte Ltd • EA Licence No.: 11C5502 • EA Registration No.: R1331697