Event Coordinator

Event Planning & Coordination • Assist in planning and coordinating all aspects of Mega Beauty Festival, from pre-event preparation to onsite execution. • Coordinate event timelines, schedules, and operational requirements to ensure smooth project delivery. • Maintain event checklists, timelines, and follow up on action items with relevant parties. • Support the preparation of event materials, layouts, schedules, and operational documents. Exhibitor & Vendor Management • Communicate and coordinate with exhibitors, sponsors, vendors, and suppliers on event requirements. • Assist exhibitors with booth setup requirements, operational guidelines, and event-related enquiries. • Coordinate with contractors, production teams, and service providers for event setup and dismantling. • Follow up on outstanding submissions, documents, and operational requirements. Onsite Event Operations • Provide onsite support during event setup, event days, and teardown activities. • Coordinate with different teams to resolve operational issues during the event. • Ensure exhibitors, visitors, and guests have a smooth event experience. • Monitor event activities, schedules, and operational flow during the exhibition. Marketing & Event Activities Support • Support the coordination of stage activities, workshops, demonstrations, live sessions, and promotional activities. • Work closely with marketing and content teams to ensure event activities are properly arranged. • Assist in preparing event-related communication materials and updates. Administrative & Reporting Support • Prepare meeting notes, progress updates, and event reports. • Track event expenses, quotations, and supplier coordination when required. • Maintain proper documentation for event planning and execution.