Admin Coordinator

Job Description / Responsibilities: • Manage and coordinate man-hour claims submitted to clients. • Collect and verify workers’ man-hour records, attendance, timesheets and supporting documents. • Prepare daily/monthly man-hour claim submissions based on client requirements and agreed rates. • Check claim details to ensure the man-hours, work dates, employee information and supporting documents are accurate. • Submit claims to clients through the required system or email within the required timeline. • Follow up with clients on claim status, approvals, rejections, discrepancies and outstanding payments. • Liaise with site supervisors and operations teams to clarify any discrepancies in man-hour records. • Maintain proper records of submitted, approved, rejected and pending claims • Handle general administrative and documentation duties as assigned. • Coordinate with internal departments and clients on claim-related matters. • Ensure all claim documents are properly filed and maintained for audit and reference purposes.