HR Executive

Job Responsibilities 1）Recruitment & Staffing - Handle end-to-end recruitment activities, including job posting, candidate sourcing, screening, interview coordination and selection. - Coordinate with hiring managers on manpower requirements and recruitment needs. - Prepare employment offers, employment contracts and related HR documents. - Coordinate onboarding and orientation for new employees. 2）MOM & Work Pass Administration - Handle applications, renewals, transfers and cancellations of Employment Pass, S Pass and Work Permit. - Ensure all work pass applications and supporting documents comply with MOM requirements. - Monitor work pass expiry dates, medical examinations, insurance, security bonds and other statutory requirements. - Liaise with MOM, relevant authorities, employment agencies and other external parties on work pass matters. 3）HR Administration & Employee Records - Maintain accurate and updated employee records, personal information, employment contracts and HR documentation. - Manage employee movements, confirmations, promotions, salary adjustments, transfers and resignations. - Prepare HR letters, salary adjustment letters, confirmation letters and other employment-related documents. - Ensure proper filing and confidentiality of employee information. 4）Payroll & Attendance - Assist with monthly payroll processing, including basic salary, overtime, allowances, deductions, unpaid leave and other salary adjustments. - Monitor employee attendance, leave records and overtime submissions. - Ensure payroll information is accurate and processed within the required timeline. - Liaise with employees and management regarding payroll-related matters. 5）Employee Benefits & Insurance - Administer employee benefits, medical claims, annual leave, medical leave and other company benefits. - Coordinate employee insurance matters, including group medical, work injury and other relevant policies. - Monitor insurance coverage and renewal requirements. 6）Employee Relations - Handle employees' HR-related enquiries and provide guidance on company policies and procedures. - Assist management in handling disciplinary matters, employee grievances and workplace issues. - Support employee engagement and maintain good employee relations. - Statutory Compliance - Ensure HR practices comply with Singapore employment legislation and relevant MOM requirements. - Maintain proper records for statutory and regulatory purposes. - Assist with audits, inspections and requests from government authorities when required. 7）HR Policies & Procedures - Assist in developing, implementing and updating company HR policies and procedures. - Ensure employees are aware of and comply with company rules and regulations. - Assist management in improving HR processes and manpower administration. 8）General HR Support - Prepare HR reports and manpower-related reports for management. - Coordinate with departments, project sites, dormitories and external service providers on HR matters. - Perform other HR and administrative duties as assigned by management. Job Requirements Diploma or Degree in Human Resource Management, Business Administration or a related field. Minimum 2–3 years of relevant HR experience, preferably in the construction, engineering or manufacturing industry. Good knowledge of Singapore employment practices and MOM work pass requirements. Experience handling Work Permit, S Pass and/or Employment Pass matters will be an advantage. Good communication, interpersonal and organizational skills. Able to work independently and manage multiple tasks effectively. Proficient in Microsoft Office, particularly Excel and Word. Mature, responsible and able to maintain confidentiality of employee information.