Part-Time HR Assistant

Position Overview We are looking for a creative, organised and proactive Part-Time Recruitment & Events Coordinator to support our team across talent sourcing, recruitment, employee engagement, company events and internal HR communications. This is a hands-on role for someone who enjoys working with people, organising events, creating engaging content and bringing ideas to life, while also being comfortable with coordination and administrative work. You will work closely with the human resources department to support recruitment and talent sourcing, coordinate company events and employee activities, develop internal communications and assist with various people-related initiatives. The ideal candidate is resourceful, confident communicating with different people, comfortable using digital platforms and recruitment tools, and has a good eye for design and visual presentation. Key Responsibilities 1. Event Planning & Employee Engagement • Assist in planning, organising and coordinating company events, including Dinner & Dance, town halls, festive celebrations, employee engagement activities and other corporate events. • Support events from concept development through to execution, including themes, programmes, decorations, logistics and vendor coordination. • Research and recommend creative event ideas, activities and engagement initiatives. • Coordinate event arrangements, including venue bookings, catering, quotations, registrations, event materials and other logistics. • Design event-related materials such as posters, invitations, announcements, presentation slides and other visual content. • Work with relevant departments and vendors to ensure the smooth execution of internal company events and activities. • Assist in gathering feedback and identifying opportunities to improve future employee activities and events. 2. Recruitment & Talent Sourcing • Assist with recruitment activities across various job functions and levels. • Actively source and identify potential candidates through job portals, LinkedIn and other relevant platforms. • Proactively approach and engage suitable candidates, including passive candidates, regarding available opportunities. • Conduct basic candidate searches and shortlisting based on the requirements of each vacancy. • Build and maintain a pipeline of potential candidates for current and future recruitment needs. • Prepare and post job advertisements across relevant recruitment platforms. • Create recruitment posters, advertisements and other materials to support hiring campaigns. • Coordinate interview schedules, communicate with candidates and follow up on recruitment arrangements. • Maintain recruitment trackers, candidate records and interview documentation. • Assist with onboarding arrangements, including preparing welcome materials and coordinating new employee orientation. • Explore creative ways to attract suitable candidates and support recruitment outreach initiatives. 3. Internal Communications & Creative Content • Design internal communications, including employee announcements, notices, newsletters, posters and presentation materials. • Assist in developing creative content for employee engagement, recruitment and company initiatives. • Ensure communications are clear, professional, visually appealing and consistent with the company's corporate image. • Assist in preparing visual and digital content for recruitment campaigns and internal events. • Keep up to date with relevant design tools, digital platforms and creative trends to improve the quality of communications and materials. 4. Coordination & Administration • Assist with general administrative and coordination tasks relating to recruitment, employee activities and company events. • Liaise with employees, candidates, vendors and relevant departments on arrangements and follow-ups. • Maintain accurate records, trackers, schedules and supporting documentation. • Support the human resources department on ongoing projects and initiatives. • Perform other reasonable duties and ad hoc assignments as required. Key Requirements • Diploma or equivalent qualification in Human Resources, Business Administration, Communications, Events Management or a related discipline. • Candidates currently pursuing a relevant qualification are welcome to apply. • Prior experience in recruitment, talent sourcing, or a similar coordination role is preferred. • Experience in actively sourcing and approaching candidates will be an advantage. • Proficiency in Microsoft Office (Word, Excel and PowerPoint) is required. • Familiarity with other design tools, video editing applications or digital content creation platforms will be an advantage. • Creative mindset with a good eye for design, layout and visual presentation. • Good organisational and time-management skills, with the ability to manage multiple tasks and deadlines. • Good written and verbal communication skills. • Confident and comfortable communicating with candidates, employees, vendors and external parties. • Able to handle confidential information with professionalism and discretion. • Able to work independently while collaborating effectively with the team. • Comfortable taking initiative and following up independently rather than waiting for instructions. What We Offer • Flexible part-time working arrangement. • Hands-on experience across talent sourcing, recruitment, corporate events and employee engagement. • Opportunities to contribute creative ideas and take ownership of assigned projects. • Exposure to recruitment, internal communications, event coordination and people-related initiatives. • Opportunity to develop practical skills across recruitment, candidate sourcing, event planning, content creation and employee engagement. • Potential opportunity for longer-term or expanded responsibilities based on business needs and performance. Application Interested candidates are invited to submit their r…