Project Admin Coordinator

We are looking for a Project Admin Coordinator to support our Operations and Project team with daily administrative work, customer enquiries and project follow-ups. Job Responsibilities * Reply to customer messages and enquiries in a timely and professional manner. * Handle general administrative duties and maintain proper records. * Key in and maintain material purchase records. * Maintain daily manpower records. * Prepare and issue invoices. * Follow up with customers on outstanding and progress payments. * Contact suppliers and arrange material orders based on instructions from the Operations/Project Manager. * Follow up on client requests and relay the information to the relevant team. * Keep track of project timelines and remind the Operations/Project Manager of upcoming works, appointments and deadlines. * Prepare and send project-related documents to clients, consultants, main contractors or relevant authorities when required. * Maintain proper filing of project documents and records. * Assist the Operations/Project Manager with day-to-day administrative and coordination matters. * Perform other general administrative duties as assigned. Requirements * Customer service experience preferred. * Good communication and interpersonal skills. * Comfortable communicating with customers and suppliers through WhatsApp, phone and email. * Basic knowledge of Microsoft Word and Excel. * Organised and able to keep proper records. * Responsible and able to follow up on assigned tasks. * Able to follow instructions and work closely with the Operations/Project Manager. * Positive working attitude and willing to learn.